Job Description
Summary:
As an integral contributor to the Office of Admission, the Admission Recruitment Administrative Coordinator provides high level logistical support for projects, events and initiatives such as admission recruitment travel, off-campus programming, alumni and counselor engagement programs, and assists with general administrative needs as part of highly collaborative and progressive admission team.
JOB DUTIES/RESPONSIBILITIES:
Provide administrative support for recruitment travel and off-campus programming
Manage office-wide registration for off-campus recruitment events, assist with Slate CRM activity related to college fairs, and complete recruitment event administrative tasks.
Assist with office-wide training in preparation for recruitment and travel
Communicate with admission officers to ensure timely and thorough review and timely responses to all recruitment invitations for planning and registration purposes.
Provide logistical support with planning and preparation for off-campus recruitment.
Manage admission material requests related to off-campus events and recruitment travel, delegate as appropriate to student workers and admission staff.
Provide administrative support and planning for programs aligned with Event and recruitment initiatives
Manage the processing of transportation grants offered to admitted students.
Provide virtual event support, including building events in CRM, building webinar within Zoom platform; manage Zoom Webinar permissions.
Provide administrative support for on campus events for current students participating in various admission partnerships, including Davis UWC, QuestBridge, and other CBOs with whom we work closely.
Provide logistical and administrative support for prospective and admitted overnight student programming and events.
Provide administrative support for off campus yield programs.
Facilitate budget-related requests and reconciliations.
Provide administrative coordination for Alumni Recruitment Committee activities
Support ARC activity including inbox, portals and database for volunteers in CRM.
Execute ARC communication plan in coordination with program manager and manage oversight of ARC inbox.
Coordinate ARC coverage of college fairs, on- and off-campus events, including pre- and post-event communications.
Manage alumni interview request and matching process.
Collaborate with ARC program manager to implement alumni volunteer training resources and outreach both in-person and virtually.
Provide general administrative office support
Participate in on-campus events throughout the year.
Verify/allocate expenses; reconcile expense reports and credit card statements.
Assist with phone, email inboxes, and office coverage as needed.
Other duties as assigned to support the Office of Admission and the University mission and goals.
WORKING CONDITIONS/PHYSICAL EFFORT:
Majority of work is completed at a two-monitor workstation and requires ability to work from computer full-time. Some lifting of boxes up to 40 pounds. Occasional need for standing long periods of time during events.
QUALIFICATIONS:
Knowledge, skills & ability:
Ability to clearly and compellingly articulate the strengths of a liberal arts education and residential university experience, particularly to those who are not familiar with this model.
An understanding of and appreciation for the selective, private college admission process
Demonstrated commitment to supporting access to selective university admission for historically underserved student populations.
Experience in supporting inclusion and a sense of belonging within a diverse community of students, faculty and staff.
Excellent interpersonal and communication skills
Attention to detail, thorough, and consistent with follow through.
Ability to prioritize and manage multiple tasks concurrently coupled with excellent organizational skills with highest standards for accuracy
Ability to work collaboratively with a team of professionals.
Ability to manage budgets.
Independent worker capable of performing job duties with a considerable degree of autonomy.
The ability to handle confidential information is required
Demonstrated ability with Microsoft products, including MS Outlook, Word, Excel and PowerPoint required
Education and Experience:
• Bachelor’s degree required
• Minimum of 2 to 4 years of administrative support experience preferred
Work Schedule:
Full-time; non-exempt
Monday-Friday 8:30am-5:00pm
Occasional early morning/evening/weekend work is required.