The Human Resources Specialist plays a key role in the HR department by serving as a point of contact for employees and managers regarding HR matters and providing comprehensive support in various HR functions. This position is responsible for a wide range of tasks, including onboarding, offboarding, employee relations, compliance, and other team projects, contributing to the development and maintenance of a positive and productive work environment.

 

 

• Facilitate a seamless transition for new hires by managing onboarding processes such as drug/alcohol testing, background check, training, employment paperwork, IT equipment, System accesses, and other tasks required to ensure a successful on-boarding are completed accurately and timely


• Conduct orientation sessions in person or via Teams


• Flexible to conduct orientations in from early morning to early evening hours and/or weekends as needed to meet the demands of our distributed workforce


• Up to 10% travel as required for in person orientations – in state or out of state


• Process promotions and transfers, updating relevant systems to reflect changes


• Work closely with departments such as IT, Accounting, and Safety to enhance the onboarding red-carpet experience for new employees


• Provide guidance to employees on HR policies and procedures


• Maintain direct communication with both internal teams and external partners


• Handle incoming and outgoing mail, ensuring timely distribution of badges and HR-related correspondence


• Follow termination procedures, completing offboarding tasks


• Assist with conducting exit and stay interviews to monitor employee feedback


• Monitor and respond to inquiries in the internal ticketing queue


• Review and update standard operating procedures (SOPs) for accuracy


• Respond to multistate unemployment claims and manage appeal proceedings


• Process requests for employment verification in accordance with company policies


• Track and maintain annual trainings requirements


• Travel as needed (approximately 10%) within the U.S. to attend orientation meetings


• Participate in team projects as needed


• Identify training needs and assist in the development of employee training programs


• Maintain accurate and confidential employee records and HR files


• Assist in creating, implementing, and communicating HR policies and procedures


• Provide support to HR Manager and other staff


• Ensure compliance with federal, state, and local employment laws and regulations


• Lead project meetings and makes presentations


• Represent the organization and maintain liaison with individuals and related organizations


• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values


• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions


• Adhere to all company policies, procedures, and applicable laws and regulations


• Other duties as assigned or required to meet the business needs