APPLICATIONS FOR THIS POSITION WILL BE ACCEPTED UNTIL THE POSITION HAS BEEN FILLED.

MONTGOMERY COUNTY RESERVES THE RIGHT TO CLOSE THIS POSTING WITHOUT NOTICE.

Department: County Clerk

Job Grade: 6

Job Title: Deputy Clerk I

Hourly Pay Rate: $18.76

Location 210 W. Davis Street

Civil Service: YES

Shift Hours: Monday - Friday (8:00am - 5:00pm)

To be considered for this position, applicants must submit a short introduction video (approximately one minute) along with their application. This video should briefly introduce yourself and highlight why you’re interested in the role. Instructions on how to submit the video can be found here:https://forms.gle/vEZwYyeAmBZhazw99

Primary Job Duties

Vitals Section:

Processes applications for birth and death certificates and marriage licenses, ensuring accuracy and compliance with state and county regulations.
Reviews and verifies supporting documents for issuing vital records.
Assists customers in completing necessary forms and provides guidance on requirements.
Handles requests from funeral homes, hospitals, and government agencies regarding vital records.
Enters, retrieves, and updates records in state and county systems.
Collects fees, issues receipts, and reconciles daily transactions.
Ensures confidentiality and security of vital records.
Assists auditors and state officials during record reviews and compliance checks.

Recording Section:

Assists customers with the submission, recording, and retrieval of official public records, including deeds and liens.
Processes and verifies legal documents submitted for recording, ensuring compliance with state and county regulations.
Enters relevant information into appropriate computer software programs.
Collects necessary fees, issues receipts, and balances daily transactions.
Responds to public inquiries regarding recording procedures and document retrieval.
Works with title companies, attorneys, and the general public to provide information and process documents.
Makes certified copies of official records as requested.
Utilizes and enforces an understanding of Local, State, and Federal codes and guidelines.
Handles secure/confidential documents and performs identification verification.
Assists auditors who regularly visit the facility to monitor record-keeping processes.
Builds and maintains internal and external communication lines and relationships with title companies, attorneys, and other stakeholders.

Education, Experience, and Skill Requirements

Entry-level position.
High School Diploma or GED (Required).
Bilingual Proficiency in Spanish (Preferred).
Experience in a clerical or administrative position (2+ years preferred).
Data entry experience – accuracy important.
Good communication and organizational skills.
Ability to prioritize work assignments.
Attention to detail.
Ability to work independently and with a team.
Ability to establish and maintain effective working relationships with co-workers and others.
Able to lift up to 20 pounds.
Must be punctual and maintain regular and predictable attendance.
Perform all duties in a professional, proficient, and pleasant manner.
Must pass a background security screening ($39.05).

After receiving a conditional offer of employment, applicant must pass a drug screen (1/2 cost = $20.00, responsibility of applicant) and may need a physical agility test (1/2 cost = $22.50, responsibility of applicant) before becoming an employee of Montgomery County.

Montgomery County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Deputy Clerk I County Clerk