Receive and review invoices from vendors; obtain appropriate manager and director approvals, assist in assigning general ledger account coding and preparing invoices to be keyed for payment.
Review the processing of all accounts payable invoices, vendor autopay transactions, and refunds in an orderly and efficient manner.
Prepare accounts payable critical dates report, outstanding invoices, and voided checks report for vendor payment processing.
Process accounts payable check writes on a weekly and as needed basis.
Research and verify internal and external questions regarding vendor accounts.
Review accounts payable vendor statements for accurate payment and/or for duplicate invoices; contact vendors for the purpose of correcting errors found in accounts payable.
Sort incoming mail and prepare cash and checks for daily Business Office deposit.
Process outgoing and intercampus mail.
Scan daily deposit posting folders and other requested scanning duties.
Provide supporting documentation for internal and external
Maintain accessible and organized vendor files and reports in an orderly manner for the period specified in system policy.
Maintain check registers for main operating bank account.
Maintain checkbooks for all corporations under the health system.
Prepare W-9’s and 1099-Miscellaneous forms. Oversee year end processing procedures associated with 1099s.
Provide coverage for the phone operator position as scheduled.
Arrives on time and ready to work.
Perform other duties as assigned.

1-3 years experience in accounts payable or related financial field.

Strong attention to detail and accuracy

Strong organizational and problem solving skills.

Proficiency with Microsoft Office Suite (specifically MS Word and Excel)

Monday - Friday

40 hours/week

Accounts Payable Clerk