The Accounts Receivable/Payables Analyst is responsible for managing the full cycle of accounts activities, ensuring the accurate and timely collection/entry of outstanding invoices. This role plays a critical part in maintaining healthy cash flow and supporting the financial operations of the organization by monitoring customer accounts, resolving billing discrepancies, and month end close

Billing & Invoicing

• Generate, review, and distribute accurate customer invoices in a timely manner


• Ensure billing entries align with contracts, purchase orders, and service agreements


• Process credit memos, adjustments, and billing corrections as needed

 

Collections & Cash Application

• Monitor and follow up on outstanding balances to ensure timely payment


• Communicate with customers/vendors via phone and email regarding overdue accounts


• Post and reconcile incoming payments (ACH, wire, check, credit card)


• Prepare and distribute aging reports to management on a weekly/monthly basis

 

Account Reconciliation & Reporting

• Investigate and resolve payment discrepancies and short payments


• Assist with month-end close activities including AR/AP accruals and journal entries


• Prepare DSO (Days Sales Outstanding) and other KPI reports for finance leadership

 

Customer & Cross-Functional Collaboration

• Serve as a primary point of contact for customer/vendor billing inquiries


• Partner with Sales, Operations, and Customer Success teams to resolve disputes


• Assist with customer credit evaluations and recommend credit limit adjustments


• Support internal and external audits by providing documentation and schedules