Job Description Summary:

The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including:

Payroll Processing
Accounts Payable and Accounts Receivable
Payroll Reporting

This role ensures compliance with organizational policies and financial standards while maintaining confidentiality and delivering high-quality support to the Finance Department.

Position Requirements Summary:

Education & Experience:

Required: High School Diploma and 5 years of experience.
Preferred: Bachelor’s degree in accounting, Finance, Business Management, or equivalent and 3 years of experience in business administration or accounting.
Alternative: Equivalent education and 5 years of experience in Accounting, Finance, or Business Management may be substituted.

Technical Skills:

Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting.
Working knowledge of SAGE/MIP Accounting Software.

Professional Standards:

Must always maintain confidentiality.

Communication Skills:

Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.

Responsibilities and Duties:

Payroll Administration
- Responsible for the accurate and timely processing of Agency payroll.
- Set up new employees and update existing employee information in the MIP payroll system.
- Prepare payroll entry data from timesheets with precision.
- Transfer payroll entry data into the Agency’s accounting system.
- Maintain payroll ledger by quarters for accurate recordkeeping.
- Prepare and file quarterly 941 forms in compliance with federal regulations.
- Prepare and transmit Federal Tax Deposits on time.
- Prepare checks for State Tax Deposits and other payable withholding items as required.

Accounts Payable

Responsible for Accounts Payable for Agency programs.
Code all AP transactions to proper ledger accounts.
Maintain the General Ledger (GL) and all books of original entries.
Prepare accurate allocations, distributions, and timely payments for Agency program billings.

Accounts Receivable & Financial Reporting

Prepare invoicing and timely monthly financial statements for funding sources.
Provide appropriate follow-up on outstanding debts owed to the Agency.
Assist with accurate reporting and compliance for all financial activities.

Accounts Receivable

Responsible for Accounts Receivable for Agency programs.
Prepare cash receipts and enter them into the accounting system.
Research outstanding invoices and resolve issues with vendors.
Research complex coding errors and make necessary journal entries to correct.

Audit & Compliance

Assist in the preparation of audits and reconciliation of accounts.

Attend all available training to stay current on funding requirements.

Perform other duties as assigned.

Licenses or Certificates:

None required.

Special Requirements:

State and Federal Bureau of Investigation Criminal Background Check.
National Sex Offender Public Registry Check.
Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
Pre-employment, random, and post-accident drug and alcohol testing.

Physical Demands:

Work requires limited physical effort.

Application Instructions:

Applications Accepted By:

Mail: SMTCCAC, Inc. – Human Resources Department P.O. Box 280 Hughesville, MD 20637
Online: http://www.smtccac.org

Required Documents:

Completed application and resume.
Applications and documents submitted with missing information will not be considered.
Do not send applications via fax.

An Equal Opportunity/Affirmative Action Employer