The School of Science, Technology, Engineering & Mathematics (STEM) is hiring two Student Assistants (1 undergraduate and 1 graduate student) to serve as support to the front office reception desk.  Student Assistants will provide general front office reception support with a variety of clerical activities and related tasks. This position will be responsible for handling front office reception and administrative duties, including greeting guests, answering phones, and making referrals. This position will serve as a resource for undergraduate and graduate students, staff and faculty in the School of Science, Technology, Engineering and Mathematics (STEM).  

Note: The Graduate Student Assistant will be assigned additional projects with the Office of Graduate Studies. 
 

Responsibilities include: 

• Staffing the front desk of the School of STEM 

• Monitoring uwbstem/stemgrad email boxes and responding to varied inquiries

• Answering front desk phone for School of STEM and Office of Graduate Studies, referring callers to appropriate resources

• Answering general questions regarding the School of STEM Graduate Program offerings and/or directing to appropriate resource 

• Checking copier daily. Refilling and reordering paper and toner through mailroom. Reporting malfunctions to IT.

• Creating work orders if broken items are reported to uwbstem (lights, water, etc.)

• Checking supplies in supply room and work with STEMfisc to order and restock

• Managing calculator check-outs

• Reserving meeting rooms for faculty

• Scanning and filing Lab Safety Forms

• Assisting Department Coordinators and Dean's Assistant with events and faculty interviews (food delivery, video recordings, etc.)

• Serving as drop-off point for faculty and students (graders, equipment, paper docs., etc.)

• Welcoming and directing students to Department Coordinators for I-9s

• Maintaining confidentiality in working with student records (FERPA training required). 

• Helping with mail deliveries

• Assisting on special projects as assigned

• Performing additional duties as assigned 

Time Commitment and Salary 

• 12-19.5 hours per week 

• Monday-Friday, 4-5 hours per day

• One-year commitment (start date estimated May 18, 2026) 

Pay rates: 

• Undergraduate student rate—$22.65/hour 

• Graduate student rate—$24.15/hour 

Note: If you are or will be working elsewhere on campus, be aware that students are limited to working a combined total of 19.5 hours per week, or 19 hours if work study, in all campus jobs when you are enrolled in classes.