Description

Calendar & Schedule Management

• Manage and coordinate calendars for multiple Field Operations Managers
• Block and adjust time for site visits, scheduled concrete pours, meetings, and inspections
• Set up alerts, reminders, and notifications to support time-sensitive field activities
• Proactively communicate and respond to same-day schedule changes and urgent updates

Administrative & Operational Support

• Serve as a primary administrative point of contact for Field Operations Managers
• Coordinate internal and external meetings, including logistics and confirmations
• Maintain accuracy and organization across calendars, schedules, and communications
• Anticipate needs and provide proactive administrative support to minimize disruptions to field operations

Communication & Coordination

• Communicate effectively with Operations Managers, field teams, and internal departments
• Promote Suntec's core principles to cultivate a collaborative, accountable work culture and create an ESOP mindset that emphasizes ownership, teamwork, and long-term investment.
• Ensure timely dissemination of schedule changes and operational updates
• Support collaboration between office and field teams

Requirements

Qualifications:

• Prior experience in an administrative, coordinator, or executive support role (construction or operations environment preferred)
• Strong calendar management skills with the ability to juggle multiple leaders and shifting priorities
• Exceptional organizational skills and attention to detail
• Ability to work calmly and efficiently in a high-volume, fast-changing environment
• Professional communication skills (written and verbal)
• Proficiency with Microsoft Outlook, Teams, PowerPoint and other standard office tools
• Reliable, punctual, and comfortable working a consistent in-office schedule
• Preferred: Bilingual

Summary

The Administrative Coordinator provides dedicated support to our Field Operations Managers our various operating groups including Foundations, Flatwork, Structural, Tilt, Finish, and Patch.

This role plays a critical part in keeping field operations running smoothly. The ideal candidate thrives in a fast‑paced environment, excels at managing multiple calendars and priorities, and is comfortable supporting leaders whose schedules change frequently due to jobsite demands