About the Department
BASIC FUNCTION
Under the direction of assigned administrator track and monitor a variety of technical office activities and communications; coordinate the planning, scheduling logistics and technical support systems for Foundation programs and events; coordinate events, programs, and activities of the Foundation; and to perform a variety of technical tacks relative to assigned area of responsibility.
DISTINGUISHING CHARACTERISTICS
The incumbent in this position provides essential administrative support to the foundation office. This work supports the activities and initiatives of the college foundation, supports fundraising efforts, and campaigns. The incumbent administers scholarship programs, logistics planning, and provides on-site support during events.
ESSENTIAL DUTIES & RESPONSIBILITIES
The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.
1. Organize and manage the day-to-day activities of the Foundation Office; organize and coordinate office activities and communications.
2. Perform a variety of duties independently in support of Foundation functions; interpret and apply rules and regulations; provide administrative support for the department’s fund raising, alumni relations, scholarship program, and communication activities.
3. Coordinate communication and activities with other District departments’ staff, students, vendors, outside organizations, and the public; obtain and provide information and assist in resolving disagreements, questions, and issues where appropriate.
4. Function as clearinghouse for all matters relating to the Foundation, fundraising, and scholarships by private donors; develop prospective donors by building relationships by initiating contacts, performing follow-up calls, and correspondence.
5. Arrange Foundation events and workshops such as recruiting volunteers, registration of attendees and coordinating activities.
6. Maintain the Foundation's web presence, including alumni online community and communications. Assist with the marketing of foundation events and programs.
7. Assemble and compile data for special projects as assigned.
8. Assist in budget development and coordination, complete necessary business forms and adhere to established business policies and procedures; prepare required reports.
9. Maintain and organize a variety of records, logs and files including donor information of a confidential nature.
10.Attend meetings and functions as assigned.
11.Performs other job-related duties as assigned.
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Position Duties
Education and Experience:
Associate’s degree in business administration, Public Relations, or related field and three (3) years of increasingly responsible clerical and office coordination experience
Minimum Qualifications
RANGE 22 ON THE CLASSIFIED SALARY SCHEDULE. Initial salary placement is at Step 1. Please click here to review current salary schedule.
Other Qualifications
Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees’ values align with our District’s mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.