Company Overview: We have built our company one person at a time. We understand that our team members are the key to our success. Our superior results begin by hiring and training good people and continue by supporting and retaining them. We build cohesive teams and promote opportunities for growth, development and leadership.

Summary: The Sales Coordinator supports the sales team in attaining the monthly as well as annual targets and operates with management and clients to determine business requirements. A Sales Coordinator is instrumental in assuring focused and productive communication with the new and existing clients, external distributors, representatives and agents as well as internal team members. Additionally, the Sales Coordinator is responsible for the different kinds of administrative functions essential for everyday operation of the system and fulfillment of the company offers.

Essential Duties and Responsibilities: include the following. Other duties may be assigned by a supervisor as needed.

 

• Self-starting personality with an even disposition to effectively communicate with guests, team members and community.


• Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.


• Respond in a professional and courteous manner to telephone inquiries regarding room only wedding blocks, e-event bookings, individual reservations and hotel information by providing accurate and timely information and service.

• Input group contracts, recaps, room lists, and reservations as they are received from the sales department. Process Commissions/Rebates/Brand Rewards.

• Manage sales marketing materials required for packaging, advertising, and promotion of company products and/or services (e.g., sales kits, trade-show supplies, VIP amenities, site inspections, etc.)

• Support sales team when traveling by communicating with them on an "as needed basis" and assist in managing logistics of business needs.

• Assist with special reservations to include V.I.P. reservations and packages. Support and communicate with Reservations regarding room requests.

• Ensure that all group reservations, rates and routing, and resumes are properly detailed and set up prior to the group arrival. Attend Resume Meetings.

• Conduct Site visits, guest room tours, property tours, special guest requests, Create files, handling of mail, faxes, etc.

• Maintain a professional appearance at all times and to conduct personal behavior in a mature professional manner when representing the hotel or company.

• Reserve and block small room’s only groups.

• Coordinate with various departments the activities related to booked business.

• Assist with the coordination and planning of special client events.

• Must be able to meet work schedule and attendance standards.

• Perform other duties as assigned

• Comply with attendance rules and be available to work on a regular basis.


• Provides for a safe work environment by following all safety and security procedures and rules.


• Perform any other job related duties as assigned.