Assistant Event Manager (Operations & EMS Scheduling)
Charleston Southern University

Position Overview

The Assistant Event Manager supports the planning and execution of campus events through management of the EMS scheduling system, coordination of logistics, and collaboration with campus partners. This role serves as a primary point of contact for event requests and ensures efficient scheduling, clear communication, and successful event delivery.

Key Responsibilities 

•    Manage the Accruent EMS scheduling system, including reviewing and processing event requests 

•    Maintain the campus event calendar and proactively identify and resolve scheduling conflicts 

•    Coordinate event logistics including room setups, equipment needs, and service requirements 

•    Serve as liaison between Event Services and campus partners including Facilities, Campus Security, Dining Services, IT, and Marketing 

•    Conduct event walkthroughs and planning meetings with clients and internal teams 

•    Coordinate with external vendors to ensure proper logistics, access, and compliance 

•    Oversee day-of event execution to ensure smooth operations and adherence to plans 

•    Ensure required documentation (contracts, COIs, forms) is collected and complete 

•    Provide excellent customer service to internal and external clients.

Certain jobs at Charleston Southern University may require specific physical and/or mental abilities and the hiring manager will provide additional information and provision of requests for reasonable accommodation if needed.  Regular, on-time attendance; applicants must have the ability to lift and carry up to 75 lb; applicants must be available to work nights and weekends; applicants may be required to work in inclement weather, etc.This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position will remain open until filled.