About the role

This role supports two essential functions: accurate, timely payroll processing and efficient, compliant accounts payable operations. The ideal candidate is detail‑oriented, organized, and comfortable managing recurring deadlines while partnering closely with People & Culture, Finance, and Operations teams.

What you'll do

Payroll Administration

• Process biweekly/weekly/off-cycle payrolls in accordance with company policies and federal, state, and local regulations.
• Review and reconcile time imports, timesheets, PTO balances, and special pay rates for accuracy.
• Audit payroll reports to ensure compliance and resolve discrepancies proactively.
• Prepare and distribute payroll reports and payroll-related documentation.
• Support quarterly and annual payroll tax filings and year‑end processes (W‑2, 1099, etc.).
• Respond to employee payroll inquiries with professionalism and clarity.

Accounts Payable

• Process vendor invoices with proper coding, approvals, and adherence to purchasing policies.
• Maintain accurate AP records, including vendor files, W‑9s, and payment terms.
• Prepare weekly payment runs (ACH, checks, virtual cards) and reconcile AP aging reports.
• Investigate and resolve invoice discrepancies, credits, and vendor questions.
• Assist with month‑end close by preparing AP accruals and reconciliations.
• Support 1099 reporting and vendor compliance requirements.

Cross‑Functional Support

• Collaborate with P&C, Finance, and Operations to ensure data accuracy across systems.
• Maintain strong internal controls and support audits by providing documentation as needed.
• Recommend process improvements to enhance efficiency, accuracy, and compliance.
• Support special projects related to payroll, benefits, accounting, or system enhancements.

Qualifications

• 2–4 years of experience in payroll, accounts payable, or related accounting/HR roles.
• Experience utilizing Excel with experience in some advanced functions (Vlookup, Formulas, Formatting and manipulating data)
• Working knowledge of payroll systems (e.g., Rippling, ADP, Paycom) and accounting software.

• Strong understanding of payroll regulations, wage and hour laws, and basic accounting principles.
• High attention to detail, accuracy, and confidentiality.
• Strong communication and customer service skills.