About the Department

We are pleased to offer the opportunity to work as an Administrative Specialist within the DuPage County Finance Department.

DuPage County is an equal opportunity employer

This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union.  As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.

To learn more about the cost and coverage of the benefits plan, visit Employees Benefit Information.

For detailed information on paid time off, visit Employee Policy Manual, Section 5

Position Duties

Responsibilities Include:

• Perform various accounts payable activities, including but not limited to:  vendor inputs, W-9s, invoice entry, etc.
• Completes assigned projects and activities independently
• Screens telephone, email and visitor inquiries to determine the nature of requests or problems
• Oversees and orders inventory of office supplies, equipment and services within prescribed procedures and contractual agreements
• Collects, compiles, photocopies, scans, assembles and distributes materials upon request
• Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format
• Maintains logs and files related to budgets, accounting, accounts payable, accounts receivable, and payroll
• Locates and attaches appropriate file/documents to correspondence to be answered by supervisor or other staff
• Prepares letters, memos, emails, other correspondence and certified mail
• Files, organizes, tracks, stores and disposes of records in accordance with State and County Records Retention policies and procedures
• Tracks, researches, locates, organizes, coordinates and prepares Freedom of Information Act inquires in accordance with State law and County procedures
• Processes transactions, including budget transfers and certificates of insurance
• Provides support related to agenda management software, payroll, budget and accounts payable

Minimum Qualifications

Requirements include the following experience or equivalent combination of training and experience:

• Completion of a High School Diploma or General Equivalency Diploma equivalent; 
• Four (4) years of administrative support experience which includes an environment exposed to public contact

• An associates or college degree
• Proficiency with MS Office

Other Qualifications

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work will occur in an office and is not substantially exposed to adverse environmental conditions.