About the Department

UNCLASSIFIED POSITION 

THE CURRENT VACANCIES ARE IN MAGISTRATE COURT

Please refrain from attaching personal and identifiable information:  Driver’s License, Photo on Resumes, DD214, Vaccination cards, etc.  

MINIMUM QUALIFICATIONS:
Associate's Degree in business administration or a related field is required; supplemented by two years of office management experience in a legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Resumes without photos are welcome.  
Specific License or Certification Required: None.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Veterans’ Preference:

Qualifying veterans will be given preference in the form of a guaranteed invitation to interview for any position to which they applied and have been found to have met the minimum qualifications. Veterans’ preference provides for hiring preference on initial appointment only. To see the full Fulton County Veterans’ Preference Policy and Procedure, please click here.

The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. The application must document that the applicant possesses the minimum knowledge, skills, education, and experience listed to be rated as qualified. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/coursework used to qualify for this position.  

All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submission because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the Department of Human Resources Management.   
 

Position Duties

Purpose of Classification:

The purpose of this classification is to perform secretarial and administrative support functions in the management of the office or chambers of assigned Fulton County Judge. Responsibilities include supervision of assigned staff, maintaining/coordinating the Judge's calendar, and acting as a liaison between the Judge, attorneys, staff, litigants, other agencies and individuals

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, assigns, and/or coordinates work; prioritizes and schedules work activities in order to meet objectives; ensures that staff members have the proper resources needed to complete the assigned work; monitors status of work in progress; assists with complex/problem situations and provide technical expertise; and provides progress and activity reports to judge and/or court staff.

Maintains and coordinates the judge's schedule.

Maintains membership dues and organization affiliations: reviews requirements for Judicial/Legal Continuing Education credits; reviews invoices for renewal of Bar Memberships and other organization affiliations; completes payment vouchers for judge's signature; and submits for payment.

Acts as liaison between judge and attorneys, staff, litigants, other agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including billing invoices, timesheets, leave slips, attendance reports, and various legal documents/forms; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including verdict forms, orders, financial statements, purchase orders, and performance appraisals; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Makes travel/training arrangements: reviews regulations governing continuing judicial education to ensure staff compliance; conducts research and makes training, travel and lodging arrangements; reviews invoices; completes and submits reports and reimbursement forms.

Attends meetings and seminars when judge is unavailable.

Oversees and monitors administration of office budget.

Additional Functions:

Performs other related duties as required.

For Applicants With Prior Military Service:

We strongly encourage veterans, prior military and transitioning service members to apply. Many of the competencies and transferable skills developed through military service directly support success in this role, including:

Leadership Under Pressure:  Judicial Assistants manage complex, dynamic calendars and competing deadlines, requiring confident decision-making under pressure.  Screening calls, visitors, and urgent case-related issues demands calm, authoritative judgment.  Maintaining strict confidentiality while coordinating sensitive case information reflects disciplined, ethical leadership.

Operational Planning and Execution:  Coordinating hearings, trials, conferences, and long-range judicial schedules.   Managing mail, case files, correspondence, and document flow to keep chambers running efficiently.  Ensuring documents meet formatting, rule-based, and procedural standards before judicial review.

Adaptability and Rapid Problem Solving:  Resolving scheduling conflicts, case-related questions, and unexpected changes.  Moving between research, document preparation, communication, and administrative tasks as priorities shift. Reviewing files for accuracy, completeness, and legal relevance.

Team Cohesion and Communication:  Communicating with judges, clerks, attorneys, law enforcement, social services, and the public.  Drafting correspondence, orders, notices, and communicating case details accurately.  Maintaining constructive relationships with agency contacts and courtroom personnel.

Safety and Risk Awareness:  Handling sensitive case files, personal data, and judicial communications securely.   Interacting with defendants, families, and the public while maintaining professional boundaries.  Following established rules for document handling, scheduling, and case processing.

Technical and Equipment Proficiency:  Using systems such as databases and electronic filing tools.  Preparing, editing, scanning, and organizing legal documents with precision.  Managing spreadsheets, word processing, email systems, and digital records.

Minimum Qualifications

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Other Qualifications

It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.