About the Department

The Facilities Project Planner is an early-career opportunity within the Facilities operations division designed for individuals interested in developing practical experience in facilities planning, renovation, and construction project coordination. This role is well-suited for candidates with approximately 1–3 years of relevant industry experience who are eager to build foundational skills in project planning and facilities
project management.

Working under the guidance of senior facilities leadership, the incumbent will support the planning and coordination of small-to-mid scale maintenance, renovation, and infrastructure projects, typically ranging from $150,000 to $200,000 in project value. The role provides hands-on exposure to project scoping, budgeting, scheduling, and coordination with internal stakeholders and external vendors.

This position is structured as a developmental role with ongoing mentorship and structured weekly check-ins with experienced facilities professionals. Through this mentorship, the selected candidate will gain practical knowledge of facilities operations, construction documentation, bidding processes, and project coordination within an institutional environment.

Position Duties

Ideal Candidate Profile
The ideal candidate is someone early in their career who is motivated to grow professionally in facilities planning, construction management, or building operations.

This position is best suited for individuals who:

• Have 1–3 years of experience in construction, facilities management, architecture, engineering, or a related field
• Are interested in developing project management and facilities planning skills
• Enjoy collaborating with facility managers and technical staff to plan and coordinate small capital and maintenance projects
• Are eager to learn through hands-on experience and mentorship
• Are organized, detail-oriented, and capable of supporting multiple small projects simultaneously

Development & Mentorship
This role provides a strong learning environment for early-career professionals. The Facilities Project Planner will receive:

• Structured mentorship from senior facilities staff
• Routine weekly meetings for project guidance and professional development
• Exposure to the full lifecycle of facilities projects, from scope development through project completion
• Opportunities to build skills in project documentation, budgeting, vendor coordination, and construction planning

Minimum Qualifications

Education:
Bachelor’s degree in Facilities Management, Property Management, Construction Management, Architecture, Engineering, or a related design or construction field preferred. Equivalent combinations of education and relevant experience will be considered.

Experience:
1–3 years of relevant experience in facilities project planning, construction coordination, or related project support. Experience assisting with budget administration, scheduling, project coordination, and supervision of small facilities projects is preferred. Basic knowledge of construction means and methods, and the ability to assist with order-of-magnitude cost estimates, is desirable.

Technical Skills:
Proficiency in Microsoft Office, particularly Excel, is required. Experience with project scheduling software (CPM or similar) is preferred. AutoCAD experience is a plus. Knowledge of construction trades, materials, mechanical systems, and safety procedures is desirable.

Additional Qualifications:
Demonstrated ability to support the successful completion of facilities projects on time and within budget. Ability to review and interpret construction documents and communicate effectively with stakeholders both verbally and in writing.

**For consideration, please submit your resume and cover letter. If moved forward in the interview process professional references will be requested.

Other Qualifications

Physical Requirements/Environment: About 30% of time is spent monitoring active construction and field work. Requires accessing roofs, basements and navigating an active construction site.