IGSA Project Manager

Purpose Statement

The IGSA Project Manager serves as the district's single point of accountability for the planning, coordination, execution, and financial management of projects performed under the Intergovernmental Support Agreement (IGSA) between USD 475 and the United States Army at Fort Riley.

This position exists to bridge federal (Army) and local (Kansas school district) systems, ensuring projects executed on federal property comply with Army acquisition requirements, IGSA statutory authority, and Kansas procurement laws, while delivering projects efficiently, transparently, and without undue administrative burden to district staff. This job reports to Chief Operations Officer.

Essential Functions

• Serve as the single point of contact between USD 475 and the Fort Riley Department of Public Works (DPW) for all IGSA related matters.
• Coordinate communication among Fort Riley DPW, district staff, contractors, and architectural or engineering partners.
• Facilitate meetings and ensure alignment on project scope, timelines, funding availability, and deliverables.
• Ensure all IGSA activities comply with applicable federal statutes, Army acquisition requirements, Federal Acquisition Regulations (FAR/DFARS), IGSA authority (10 U.S.C. � 2679), Kansas procurement laws, and district policies.
• Advise district leadership and project partners on compliance requirements and procedural constraints.
• Manage IGSA projects through all phases, including solicitation, award, coordination of design and construction activities, project modifications, and close out.
• Ensure procurement and award processes are conducted in a compliant and timely manner to prevent delays or invalid awards.
• Track all IGSA funds transferred to USD 475 by Army fiscal year, funding source, and project.
• Maintain records of contract values, modifications, billings, payments, and remaining balances.
• Reconcile Army payments, including administrative fees, to ensure accuracy and transparency.
• Monitor Army fiscal year funding constraints to prevent loss of funds or audit findings.
• Coordinate and track contractor and design professional pay applications for IGSA projects.
• Facilitate required approvals and submission to Fort Riley DPW.
• Address questions or discrepancies related to invoicing and work with all parties to resolve payment delays.
• Support and facilitate IGSA related preconstruction and Owner/Architect/Contractor (OAC) meetings as appropriate.
• Act as a mediator when disputes arise involving scope, change orders, pay applications, or procedural requirements.
• Work with Fort Riley DPW, contractors, design professionals, and district staff to resolve issues in a timely and collaborative manner.
• Other duties as assigned.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include applying federal, state, and District policies and regulations; operating standard office equipment; preparing and maintaining accurate records; and utilizing pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.  Specific knowledge-based competencies required to satisfactorily perform the functions of the job include accounting and bookkeeping principles; products and materials used in a school setting; pertinent codes, policies, regulations and/or laws; warehouse techniques and strategies; value analysis; and quantity buying techniques. 

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize a variety of job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate to significant. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; adhering to State and Federal purchasing guidelines; maintaining confidentiality; and working with detailed information.

Responsibility

Responsibilities include working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; supervising the use of funds. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 34% sitting, 33% walking, and 33% standing.  The job is performed under minimal temperature variations and in a clean atmosphere.

Experience: Job related experience with increasing levels of responsibility is required.

Education: Bachelor's degree in job-related area.

Equivalency: 

Required Testing                                             Certificates and Licenses

Continuing Educ. / Training                            Clearances

                                                                        Criminal Background Clearance

FLSA Status                          Approval Date                                   Salary Grade

Exempt 

Notice of Nondiscrimination

Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.