Concur Administrator

Job Description

 

 

Department: Accounting

Job Status: Full-Time

FLSA Status: Salary-Exempt

Reports To: Procure to Pay Manager

Location: The Woodlands, TX

Amount of Travel Required: Minimal

Work Schedule: Monday - Friday; 8 a.m.- 5 p.m.

Positions Supervised: None

AIP Level: Level 7

 

POSITION SUMMARY:

The Concur Administrator is responsible for the administration, governance, and optimization of Beusa’s Concur expense management platform. This role ensures the integrity, compliance, and efficiency of employee expense reporting by managing system configuration, auditing expense reports, analyzing spending data, and providing user support.

 

The position serves as the internal subject matter expert for Concur, partnering closely with SAP Concur and internal stakeholders across Accounting, HR, Supply Chain, and IT to administer the platform, maintain strong controls, improve processes, and support company policies related to travel and expense management. 

 

The ideal candidate is Concur certified, detail-oriented, analytical, and capable of driving continuous improvements in expense management, reporting, and policy compliance.

 

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may")

• Serve as the system administrator and internal subject matter expert for SAP Concur.


• Maintain system configuration, user access, workflows, and approval hierarchies.


• Manage the onboarding of new employees into the Concur platform and maintain user profiles.


• Audit expense reports to ensure compliance with company policies and internal controls.


• Identify potential policy violations, unusual spending patterns, and areas of risk.


• Partner with Accounting and AP teams to ensure accurate expense reporting and proper accounting treatment.


• Analyze expense data and generate reporting and analytics to identify spending trends and cost optimization opportunities.


• Develop dashboards and insights for leadership related to travel and expense activity.


• Troubleshoot system issues and provide support to employees submitting expense reports.


• Coordinate with SAP Concur support and internal IT teams to resolve system issues.


• Develop and maintain documentation, user guides, and training materials.


• Lead Concur training sessions and communicate expense policies during new employee orientations.


• Continuously evaluate and improve expense management processes and controls.


• Ensure compliance with company policies, internal controls, and audit requirements related to travel and expense reporting.


• Performs other related duties as assigned to assist with successful operations and business continuity.