Shipping Duties
Under the guidance of Shipping Coordinator, be a resource for campus on all shipping issues, concerns, and questions. Ensure adherence to shipping rules and procedures, including university, state, and federal regulations. Accurately meter mail and record billing and recharge information in meter accounting system. Process outgoing mail, packages, and freight using shipping software to find the most cost effective and timely method of shipping. Prepare pallets for shipments as needed. Keep up with the latest technological trends in package, mail, and freight processing. Follow requirements for export controls and hazardous material shipping needed for mail, freight, and, packages. Provide mail, package, and freight processing information in response to customer inquiries. Look for process improvement opportunities in consultation with management team. Package and ship items from Surplus Property.
Billing/Data Entry
Accurately record billing for mail, package, and freight shipments. Investigate discrepancies and provide resolution to billing inquiries from customers and the area accountant. Provides benchmark information when requested. Assist in data entry of FM Accountant invoice paperwork for freight shipments, including labor charges for departments.
International Shipping Support
Under the oversight of Shipping Coordinator:
Ensure compliance with campus policy for documentation and data entry of international shipments.
Assist campus customers with inquiries regarding international shipments.
Assist campus with internal tools for international shipments.
Attend meetings with Office of Export Controls.
Perform Visual Compliance and HTS code research.
Warehouse Work Unit Support
Receive and sort mail and packages as needed. Scan out curbside pickup items. Answer phone calls and emails from campus customers regarding deliveries. Assist with walk-in customers as needed. Perform light maintenance duties in the work space as needed. Follow safety policies, procedures, and guidelines, and adhere to standing operating procedures for assignments and use of equipment. Participate in and complete safety trainings. Report potential safety hazards, mistakes, accidents, and/or procedural violations in a timely manner.
Under the guidance of Shipping Coordinator, be a resource for campus on all shipping issues, concerns, and questions. Ensure adherence to shipping rules and procedures, including university, state, and federal regulations. Accurately meter mail and record billing and recharge information in meter accounting system. Process outgoing mail, packages, and freight using shipping software to find the most cost effective and timely method of shipping. Prepare pallets for shipments as needed. Keep up with the latest technological trends in package, mail, and freight processing. Follow requirements for export controls and hazardous material shipping needed for mail, freight, and, packages. Provide mail, package, and freight processing information in response to customer inquiries. Look for process improvement opportunities in consultation with management team. Package and ship items from Surplus Property.
Billing/Data Entry
Accurately record billing for mail, package, and freight shipments. Investigate discrepancies and provide resolution to billing inquiries from customers and the area accountant. Provides benchmark information when requested. Assist in data entry of FM Accountant invoice paperwork for freight shipments, including labor charges for departments.
International Shipping Support
Under the oversight of Shipping Coordinator:
Ensure compliance with campus policy for documentation and data entry of international shipments.
Assist campus customers with inquiries regarding international shipments.
Assist campus with internal tools for international shipments.
Attend meetings with Office of Export Controls.
Perform Visual Compliance and HTS code research.
Warehouse Work Unit Support
Receive and sort mail and packages as needed. Scan out curbside pickup items. Answer phone calls and emails from campus customers regarding deliveries. Assist with walk-in customers as needed. Perform light maintenance duties in the work space as needed. Follow safety policies, procedures, and guidelines, and adhere to standing operating procedures for assignments and use of equipment. Participate in and complete safety trainings. Report potential safety hazards, mistakes, accidents, and/or procedural violations in a timely manner.