Summary

 

The Staff Accountant supports the accounting function through a combination of accounts payable oversight, cash accounting, and month-end close responsibilities. This role acts as the primary liaison between vendors, internal operators, and the accounting team for payment inquiries and AP-related issues, allowing the AP Specialist to focus on efficient invoice processing.

The Staff Accountant will also assist with cash recording, bank reconciliations, audit support, and other core accounting responsibilities, working closely with the Senior Accountant during monthly close.

 

Essential Functions

 

• Serve as the primary point of contact for vendor payment inquiries and internal questions regarding accounts payable

• Research payment status, resolve discrepancies, and coordinate with internal teams and vendors to address issues

• Monitor AP aging and identify potential issues requiring escalation

• Ensure AP processes are functioning smoothly and payments are processed in accordance with company policies

• Record daily cash activity and ensure accurate posting of receipts and disbursements

• Prepare and maintain bank reconciliations across multiple bank accounts

• Investigate and resolve reconciling items in a timely manner

• Assist with monthly close procedures including journal entries, reconciliations, and supporting schedules

• Work closely with the Senior Accountant to ensure close timelines are met

• Maintain documentation supporting account balances

• Assist with audit requests and preparation of supporting documentation

• Maintain organized accounting records to support internal controls and external audits

• Identify opportunities to improve AP workflows, cash accounting processes, and close procedures

Assist with documentation and implementation of accounting policies and procedures

 

Knowledge / Skills

 

• Experience in private-equity-backed, high-growth, or regulated environments

• Experience in multi-entity environments

• Experience preparing balance sheet reconciliations, audit workpapers, and other supporting documentation

• Prior exposure to centralized AP models

• Experience with audit support

• Experience with Sage Intacct and ProcureDesk or similar procurement systems