Description

POSITION TITLE:    ASSISTANT PROJECT MANAGER

POSITION SUMMARY:

The Assistant Project Manager 1 is the primary support to the Project Manager. The Assistant Project Manager either assists the Project Manager with many high-level administration duties (often of a financial and reporting nature) or is delegated such duties in their entirety. In addition to assisting with those duties, they also oversee the execution of core project processes such as requests for information, submittals, and change order management. Their contribution allows the Project Manager to focus on the highest value activities of the project. In the process they gain high-level and risk management experience and grow towards the role of a Project Manager. As the Project Manager sees appropriate, the Assistant Project Manager may perform the majority of project management duties for an entire project valued at less than $10 million, or a portion of a larger project, under the oversight of the Project Manager.

KEY ACCOUNTABILITIES:

Process Management

• Champion safety on all projects, assist the Project Manager and Superintendent to identify and mitigate safety risks, and hold TEAM members and project partners accountable for compliance to Petra and project safety standards.
• Oversee core project functions such as document control, requests for information, submittals, issue resolution, and corrections.
• Assist the Project TEAM to complete projects according to agreed-upon quality standards.
• Assist the Project Manager in creating and updating the project schedule; assist the Superintendent in creating tactical or micro schedules for select portions of the project.
• When requested by the Project Manager, facilitate and represent the Project Manager at regular owner-architect- contractor (OAC) meetings.
• Participate in regular Project TEAM meetings, managing assigned tasks, and reporting on completion status.

Project Buy-Out, Procurement, and Subcontract Management

• Participate in the review of project estimates with the Project Manager and Estimator to understand profit goals, identify missed scopes or other issues, and resolve identified issues.
• Assist the Project Manager to negotiate with trade partners and vendors and execute subcontract agreements and purchase orders.
• Draft scopes of work exhibits for subcontract agreements and purchase orders.
• Assist the Project Manager in tracking and reporting on the status of project buy-out and procurement.
• Manage the change order process by reviewing actual and proposed changes to the work; identifying affected trade partners and vendors; requesting, tracking, and reviewing submitted pricing; and compiling final proposals for Project Manager review.
• Perform quantity take-offs to validate trade partner and vendor pricing for change orders.
• As assigned by the Project Manager, fully manage subcontract issues and resolution for select trade partners or vendors.

Financial Support

• Assist the Project Manager in setting up project budgets based on final project estimates.
• Assist the Project Manager to track and forecast the “burn rate” of project general conditions and general requirements.
• Assist the Project Manager in evaluating the project financial health, performing monthly financial analysis, making and updating cost projections, and reporting on anticipated project profitability to the Operations Manager and Director of Construction.

DISCLAIMERS

This job description may not include all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Petra General Contractors.

This document is a strictly confidential communication to and solely for the use of the recipient and may not be reproduced or

circulated without Petra General Contractors’ prior written consent. If you are not the intended recipient, you may not disclose or use the information in this documentation in any way.

Petra General Contractors is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Petra General Contractors makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, please speak to our TEAM Talent or Organizational Development Departments.

Requirements

QUALIFICATIONS:

Experience & Education

• Minimum three (3) years of experience in the capacity of a Project Engineer or Senior Project Engineer with a general contractor, or one (1) year in a similar capacity as an Assistant Project Manager.
• A bachelor’s degree in construction management, Construction Engineering and Technology, Engineering, or another similar field is required unless the individual has adequate experience in the construction industry operating in a similar capacity.
• It is required to have an understanding of generally accepted construction processes such as requests for information, submittals, change order management, and project execution.
• Must have a general understanding of contracts with clients, subcontracts with trade partners and vendors, and be able to efficiently navigate them to determine Petra requirements and obligations.
• Familiarity and proficiency in the Microsoft Office Suite of programs such as Office, Word, PowerPoint, Teams, OneDrive, and SharePoint is preferred.
• Moderate experience in Microsoft Excel is required.
• Moderate experience in Microsoft Project, P6, or other scheduling software is required.
• Experience with Procore is preferred.
• OSHA 30-hour certification is preferred.
• Must have experience successfully working on project with multiple TEAM members.

Other Pre-Requisites:

• Background check
• Motor vehicle records check
• Drug test