HiringCafe
Posted 5d ago

Office Coordinator

@ Jamestown
View All Jobs
Atlanta, Georgia, United States
OnsiteFull Time
Responsibilities:onboard tenants, inspect tenants, manage partnerships
Requirements Summary:2-3 years administrative experience; strong organizational and communication skills; proficient with Microsoft Office.
Technical Tools Mentioned:Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, General Office Equipment
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Job Description

                                                                                                                                                    Jamestown

                                                                                                                                              JOB DESCRIPTION 




POSITION/LEVEL: Office Coordinator                                                                                                                                                                FLSA STATUS: Non-Exempt

DEPT/OFFICE: Property Management                                                                                                                                                               DATE: May 2026 

REPORTS TO: Assistant General Manager

 

JOB SUMMARY:


We are looking for an enthusiastic, detail-oriented Office Coordinator to join our Colony Square team. The Office Coordinator must be a team player with a positive attitude and demonstrate flexibility in a high business volume environment. The ideal candidate will be able to display strong customer service skills and experience, along with presenting themselves in a professional and courteous manner. 

QUALIFICATIONS:

  • Minimum 2-3 years administrative experience, preferably in property management.
  • Strong organizational and planning skills required.
  • Exceptional communication and interpersonal skills with a customer-service focus.
  • Ability to competently utilize Microsoft Word, Excel, PowerPoint and Outlook


ESSENTIAL JOB FUNCTIONS:

  • Act in accordance with the organization’s policies, goals, objectives and core values.
  • Assist with Tenant onboarding and Tenant Inspections
  • Manage MARTA Partnership program
  • Inputs/verify update tenant service calls into workorder system and ensures requests are handled 
  • within a timely manner and billed, if applicable.
  • Provide front desk coverage through answering main phone lines timely and greeting guests in a 
  • professional, courteous manner.
  • Ensure that tenant contact info and Certificate of Insurance information is always up to date.
  • Type correspondence, memos, reports
  • Upload Leases and Amendments
  • Assist the accounting department by coding vendor invoices and entering Tenant sales figures
  • Assist the Marketing team with email distribution and tracking invoices
  • Order and maintain inventory of office supplies and equipment.
  • Ensure office presentation is always professional, including conference rooms.
  • Develop and maintain positive relations with retailers and vendors with regular check-ins
  • Prepare and edit correspondence, communications, presentations and other documents.
  • Distribute mail
  • Ensure that all tasks are performed within established guidelines to exceed expectations for 
  • efficiency, quality, and timeliness.
  • Other responsibilities as requested.


IMPORTANT JOB FUNCTIONS:


Majority of work time will be spent in an office environment, however, set up and during events, candidate should be able to meet the following physical requirements:

Physical Requirements: 

  • Able to lift up to 35 pounds
  • Standing up to 8 hours a day in an outdoor environment
  • Walking for up to 8 hours a day
  • Stooping
  • Bending up to 4 hours a day
  • Working outdoors for up to 8 hours a day
  • Ability to climb ladders and stairs


MATERIAL AND EQUIPMENT USED: 

  • Computer 
  • Microsoft Office Suite 
  • General Office Equipment

KNOWLEDGE, SKILLS, AND ABILITIES:


 Knowledge of:

  • All computer applications and hardware related to performance of the essential functions of the job.

 Skill in:

  • Conflict Management Resolution
  • Organizational and interpersonal skills
  • The ability to meet deadlines; accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions