Position Summary:

The AP/AR Clerk is responsible for processing and managing the dealership’s accounts payable and receivable functions. This position ensures all invoices and payments are accurately reviewed, approved, and processed in a timely manner. The role involves maintaining vendor relationships, resolving payment discrepancies, and supporting the accounting department with reports and reconciliations.

Key Responsibilities:

• Review and verify invoices and payment requests for proper documentation, coding, and approval


• Process accounts payable transactions, ensuring timely and accurate payments to vendors


• Prepare and distribute accounts payable checks; secure required signatures prior to release


• Answer vendor inquiries and resolve billing issues in a professional and timely manner


• Maintain and organize accounts payable records, spreadsheets, and reports


• Reconcile vendor statements, research discrepancies, and process adjustments as needed


• Assist in preparing account analyses and aging reports for management review


• Post and apply customer payments accurately to accounts receivable records


• Monitor accounts receivable balances and follow up on overdue payments


• Support month-end closing processes through reporting, reconciliations, and documentation


• Perform general clerical duties such as scanning, filing, and copying


• Collaborate with other departments to ensure accurate financial data flow and reporting


• Perform other duties as assigned in support of accounting and dealership operations