Property & Support Specialist

The University of Southern Mississippi is currently accepting applications for the position of Property & Support Specialist.

Special Instructions to Applicants
Applicants must be currently
authorized to work in the United States on a full-time basis without the need
for visa sponsorship. The University will not sponsor applicants for work visas
(e.g., H-1B).

Job Summary
This position
is responsible for managing the Gulf Coast Research Laboratory’s property
inventory and maintaining GCRL’s compliance with equipment inventory requirements
in accordance with state law. The
position includes managing vehicle records and associated documentation, as
well as coordinating various receiving activities.

Primary Duties and Responsibilities  

1. Serves as the property clerk for GCRL; manages
   property inventory; tags all new equipment and assets received at GCRL; receives
   obsolete equipment from GCRL units and removes them from inventory through
   the USM property accounting system if necessary, and disposes of obsolete
   assets using the appropriate approved salvage and surplus actions; organizes
   and coordinates GCRL auctions while adhering to University and state property
   laws, rules, and regulations.
2. Maintains GCRL equipment inventory in state
   databases; generates monthly and annual equipment reports for the State
   Auditor’s Office; conducts annual departmental in-house equipment audits,
   as well as incoming and exit audits for all department heads.  Coordinates with the State Auditor’s
   Office on State inventory audits and facilitates access to GCRL equipment
   during such audits.
3. As assigned, maintains GCRL Fuelman
   card records; provides Fuelman reports per state requirements.  Maintains vehicle mileage and
   maintenance reports.
4. Coordinates receiving
   activities for the GCRL Cedar Point site, including receiving incoming
   packages, staging shipments, and coordinating package pickup/delivery. Prepares
   all packages being shipped out in accordance with all state and federal
   transportation guidelines.  Works with the Receiving and Purchasing
   Clerk to prepare shipping invoices for payment. 
5. Facilitates vehicle and
   boat trailer tag registrations for the GCRL. 
6. Reconciles
   departmental Equipment Card transactions.  Performs other duties as assigned.

Minimum Qualifications
High school
diploma or general education degree (GED) and two years of related work experience.
Advanced education may be substituted for the required experience on a year for
year basis. Must possess a valid driver’s license. Ability to obtain a forklift
operating certification within 3 months of employment.

Knowledge, Skills & Abilities 

• Adept in office systems and technology, including, but not limited to, Microsoft Office and Adobe software programs.
• Knowledge of, or the ability to learn, University and other governmental organization’s policies and procedures.
• Ability to prepare and analyze documents, manuals, reports and correspondence.
• Excellent written and oral communication skills and the ability to communicate and interact effectively with a diverse group of people. Ability to execute basic math (e.g., add, subtract, multiply, divide, ratio, percentage) quickly and correctly and to solve problems.
• Ability to analyze, organize and prioritize work with attention to detail and accuracy.
• Ability to work under pressure and meet close deadlines.
• Resourceful and determined to provide a positive experience for others.

Preferred Qualifications
Bachelor’s degree from an accredited college or
university in a related field and two years related work experience preferred. 

About The University of Southern Mississippi
Since our founding in 1910, The University of Southern
Mississippi has remained dedicated to preparing
students for success. We deliver programs to more than 13,000 students
in Hattiesburg and Long Beach, at teaching and research sites across the
Mississippi Gulf Coast, as well as online. We
are a community-engaged Carnegie R1 university, earning distinction as one of
the nation's leading research institutions.

Southern Miss is known for pioneering work in
polymer science, ocean science, spectator sports safety and security, and bringing
language to children with communication disorders. We are also a national
leader in a broad range of disciplines, including cybersecurity, hydrography,
nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter
fields that are leading the way in emerging technologies through programs such
as computer engineering, information technology, and ocean engineering. We’re developing the next generation of
business leaders, while also responding to critical workforce shortages by
producing skilled professionals in education and nursing. With a tradition of
excellence in the arts, we are one of only 36 public institutions in the nation
accredited in four major areas of the arts. Home to the Golden Eagles, our
student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and
persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.