Essential Responsibilities, Accountabilities and Results

· Organize and maintain accurate personnel records and ease of use for all HR and Managers.

o Completes necessary documentation and forms for any changes that occur for employees and makes sure corporate HR has necessary paperwork to maintain employment records.

o Maintains filing system for employment records such as scanning and filing relevant HR-related documentation, which includes file uploads into HRIS system.

o Oversees the organization of document housing to ensure compliance with record keeping and easy access to necessary forms.

o Performs various clerical duties and any other additional responsibilities as directed by management

· Assists in the on-boarding process of new hire documents to ensure accuracy and compliance with Federal and State laws.

o Prepares Offer Letters

o Schedules pre-employment screenings

o Launches new hire onboarding documents and data entry of new hire into HRIS system

o Tracks onboarding activities throughout the new-hire process, advising local HR when items are behind schedule or incomplete

· Answers employee queries about HR-related matters

· Supports the HR department with projects and corporate program administration

Other Duties:

· Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this role. Duties, responsibilities and activities may change at any time with or without notice.

Competency Requirements

· Ability to maintain confidentiality, follow instructions and possess an attention to detail and ability to work accurately

· Computer literacy (Microsoft Office applications - Word, Excel, Outlook) and possess ability to navigate and use other web-based systems as necessary

· Possess a positive attitude and establish good working relationships with a variety of internal and external stakeholders

· Strong phone, email and in-person communication skills

Educational & Experience Minimum Requirements

· Proven work experience as an HR Administrator, Coordinator or relevant role.

· Minimum of 1 – 2 years’ of relevant experience

· BA or other college equivalent preferred.