Position Overview

We are seeking a highly organized and detail-oriented Part-Time Remote Bookkeeper to support the financial operations of a growing craft brewery. This role is responsible for maintaining accurate books in QuickBooks, performing detailed account reconciliations,

processing payroll, assisting with employee onboarding, managing vendor relationships, supporting customer payment follow-up, and assisting with weekly cash flow monitoring.

The ideal candidate is confident in QuickBooks, strong in account reconciliations, proactive in communication, and comfortable working independently in a remote environment.

Key Responsibilities

Accounting & QuickBooks:

• Maintain accurate and up-to-date books in QuickBooks
• Record and categorize all financial transactions
• Perform monthly bank, credit card, and loan reconciliations
• Reconcile Undeposited Funds, gift cards, and clearing accounts
• Manage accounts payable and ensure timely vendor payments
• Prepare and issue invoices as needed
• Assist with monthly close process and reporting support
• Maintain organized digital records and documentation

Accounts Receivable & Customer Follow-Up:

• Monitor accounts receivable aging and maintain accurate customer balances
• Follow up professionally on outstanding customer payments
• Communicate with customers regarding past-due invoices
• Escalate collection issues to management as appropriate
• Apply customer payments accurately within QuickBooks

Payroll & HR Administration

• Process payroll accurately and on schedule
• Coordinate with payroll provider and ensure compliance with tax filings
• Manage employee onboarding (I-9s, W-4s, direct deposit setup, new hire reporting)
• Maintain employee files and payroll records
• Track PTO balances and assist with benefits administration
• Support offboarding documentation as needed

Cash Flow & Financial Support

• Assist with weekly cash flow tracking and reporting
• Track merchant deposits and POS settlements
• Support inventory and deposit reconciliations (including keg deposits)

Vendor & Administrative Support

• Manage vendor relationships and respond to accounting-related inquiries
• Ensure vendor W-9s and compliance documentation are on file
• Monitor and manage incoming accounting and vendor emails
• Assist with insurance certificates and license tracking as needed

Qualifications

• 3+ years of bookkeeping experience (hospitality or brewery experience preferred)
• Strong proficiency in QuickBooks
• Demonstrated experience with detailed account reconciliations
• Experience processing payroll independently
• Working knowledge of payroll compliance requirements
• Strong Excel skills
• Excellent organizational skills and attention to detail
• Ability to work independently and meet deadlines in a remote environment
• Professional written and verbal communication skills

What Success Looks Like

• Clean, reconciled books delivered monthly
• Accurate and timely payroll processing
• Organized and efficient onboarding process
• Clear visibility into accounts receivable and cash flow
• Minimal cleanup required at month end

This part-time position is not eligible for company benefits.

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EQUAL OPPORTUNITIES

Outer Range Brewing Co. is committed to eliminate racism, sexism and all forms of discrimination. Outer Range Brewing Co. will not discriminate on grounds of age, color, disability, ethnic origin, gender, gender reassignment, culture, health status, marital status, social or economic status, nationality or national origins, race, religious beliefs, or non beliefs, responsibility for dependants, sexuality, trade union membership or hours of work. It is required of all employees to uphold this policy in the course of their employment with Outer Range Brewing Co. and whilst undertaking their duties.

HEALTH AND SAFETY AT WORK

In accordance with the Management of Health and Safety at Work Regulations 1992 (as amended) and other relevant Health and Safety legislation, you have a duty to take responsible care to avoid injury to yourself and to others by your work activities, and to co-operate with the organization and others in meeting statutory requirements.

CONFIDENTIALITY

Maintains confidentiality when dealing with sensitive material and information, but will encourage people to be open and raise concerns so they can be handled appropriately. 

DATA PROTECTION

All staff must be aware of the Data Protection Act 1998 and the Human Rights Act 1998. The protection of data about individuals is a requirement of the law and if any employee is found to have permitted unauthorized disclosure, the organization and the individual may be prosecuted. Disciplinary action will be taken for any breach.