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Posted 1mo ago

Executive Assistant II

@ Tenderloin Neighborhood Development Corporation
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San Francisco, California, United States
$91k-$101k/yrHybridFull Time
Responsibilities:Manage calendar, Prepare documents, Coordinate meetings
Requirements Summary:Significant executive support experience; nonprofit board experience preferred; strong MS Office and cloud-based tool proficiency; highly organized with excellent communication.
Technical Tools Mentioned:Microsoft Office, Cloud-based environments, Project management software
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Job Description

TITLE: Executive Assistant II 



REPORTS TO: Chief Executive Officer 



DEPARTMENT Executive Management 



STATUS:  Regular, Full-Time (40 hours/week) 



FLSA STATUS: Exempt 



WAGE RANGE:  $90,860 - $100,956 annually 



GRANT FUNDED: No 



UNION POSITION: No 



LOCATION: 201 Eddy Street, San Francisco CA 94102 



SCHEDULE: 4 Days onsite; 1 day remote 



 



SUMMARY



You will work in close collaboration with the Chief Executive Officer (CEO) providing administrative and operational support. This role requires a high degree of organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The individual in this position serves as a crucial support system for the CEO, playing a role in day-to-day operations, communication, and strategic initiatives. Additionally, the proactive nature of the support, such as anticipating needs and cultivating relationships, highlights the importance of being proactive and forward-thinking in this role.   



 



ESSENTIAL DUTIES 





  • Manage the CEO’s email and calendar. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.  







  • Complete a broad variety of administrative tasks that facilitate the CEO leadership role. 







  • Assist in special projects, design and produce complex documents, reports, and presentations. 







  • Collect and prepare information for meetings, compose correspondence, maintain contact lists, make travel arrangements, and handle expense and mileage reports. 







  • Act as liaison and provide support to the CEO. Arrange and handle logistics for meetings and events, including scheduling, drafting agendas, preparing presentation materials, and recording meeting minutes.  







  • Act as liaison and provide support to the Board of Directors. Arrange and handle logistics for Board meetings and events; schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meetings minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters. 







  • Serve as primary point of contact for internal and external clients on all matters pertaining to the CEO's. 







  • Work closely with CEO's to stay informed of upcoming commitments and deadlines.  Anticipate the needs of the CEO’s advance of meetings, conferences, etc. 







  • Coordinate Executive Management Team meetings in collaboration with others  







  • Follow up on contacts made by the CEO to cultivate ongoing relationships.