We are seeking an organized and detail-oriented Purchasing Clerk to manage the acquisition of essential materials for the District. The ideal candidate will oversee general procurement tasks and perform related clerical duties involving the processing and expediting of purchasing orders.

From PDF Description

AREA: PURCHASING
Summary Class Code: 7723
LOCAL DISTRICT CLASSIFICATION PLAN
SUMMARY CLASS TITLE: PURCHASING ASSISTANT
BASIC FUNCTION:
Purchase equipment, supplies, textbooks, library books and other materials for the District; perform related
clerical duties involving the processing and expediting of purchasing orders.
REPRESENTATIVE DUTIES:
• Perform a variety of duties in the purchasing of equipment, supplies, textbooks, library books and
other materials for schools and District Offices.
• Examine requisitions and purchase orders for completeness, accuracy and clarity; verify the
accuracy of item description, units and prices; obtain missing or corrected information and perform
necessary calculations.
• Input data into the computer for preparation of purchase orders; process purchase orders
according to established procedures.
• Contact vendors for information as to availability, changes in specifications, prices and other
information; assist in determining sources for purchase of materials as necessary.
• Communicate with school personnel and others; answer questions concerning pricing and
availability of materials; inform school personnel of errors, changes and discrepancies and assist in
the resolution of related issues as appropriate.
• Maintain current information concerning vendors and price changes.
• Maintain and update computer files including additions, corrections, deletions and vendor changes.
• Expedite orders and resolve issues with suppliers as appropriate.
• Perform receiving duties; verify materials received against purchase orders; send orders to
appropriate locations.

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• Process books and other materials as required.
• Assist with clerical duties in support of departmental operations.
• Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
• Basic purchasing principles, practices, procedures and terminology.
• Sources of supplies and deliveries.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• District organization, operations, policies and objectives.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer terminal.

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Purchasing Assistant - Continued Page 2
ABILITY TO:
• Purchase equipment, supplies textbooks, library books and other materials for the District within
the scope of authority.
• Make arithmetic calculations quickly and accurately.
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Determine appropriate action within clearly defined guidelines.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Read, interpret and follow rules, regulations, policies and procedures.
• Maintain records and files.
• Operate a variety of office equipment including computer terminal.
• Type at an acceptable rate of speed.
• Work effectively with constant interruptions.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward
obtaining a G.E.D. as required by Kentucky law.

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