Job Summary

The Legal Administrative Assistant supports the delivery of quality legal services to clients by supporting the loan transaction process from start to finish. This role requires working onsite in our Buffalo, NY Office.

Essential Duties and Responsibilities

 

• Provide comprehensive administrative support for loan transactions from credit approval through post-closing.


• Prepare and manage signature charts and track execution of transaction documents.


• Collect, organize, and collate executed documents to ensure accuracy and completeness.


• Scan, copy, and maintain electronic and physical transaction files in accordance with firm procedures.


• Prepare and assemble closing binders, including drafting and finalizing closing binder indexes.


• Coordinate the posting and distribution of compiled transaction documents to internal and external parties.


• Upon receipt of recorded documents, transmit final documentation to lending institutions with updated transmittals.


• Maintain and update Transaction Intake Forms and monitor post-closing missing items to resolution.


• Support attorneys and legal team members by ensuring deadlines are met and transaction records are accurate and well organized.


• Under attorney direction, prepare and organize opening or closing of Matters.


• Prepare, edit, and maintain documents in Word and Excel, ensuring proper organization and retention.


• Support billing activities and assist with collections follow‑up as needed.


• Prepares and processes New Matter Intake forms. 


• Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.


• Performs other duties as assigned