JOB
SUMMARY:
The
primary purpose of the Activity Director position is to plan, organize, develop
and direct the overall operation of the Activity Department.
JOB
DUTIES & RESPONSIBILITIES:
Administrative Functions
·
Plan,
develop, organize, implement, evaluate, and direct the activity programs of
this facility.
·
Assist
in the development, administering, and coordinating of department policies and
procedures.
·
Keep
abreast of current federal and state regulations, as well as professional
standards, and make recommendations on changes in policies and procedures to
the Administrator.
·
Review
department policies and procedures, at least annually, and participate in
making recommended changes.
·
Develop
and maintain policies and procedures for the identification of medically
related activity needs of the resident.
·
Refer
resident/family to appropriate social service personnel when necessary.
·
Refer
resident/families to appropriate business office personnel as to
Medicare/Medicaid, and other financial assistance programs when necessary.
·
Give
assistance or help in locating and arranging for services of other
professionals or agencies to solve problems and needs of residents.
·
Participate
in community planning related to the interests of the facility and the services
needs of the residents and families.
·
Prepare
and present monthly report on progress of activity program.
·
Develop,
implement and maintain an ongoing quality assurance program for the activity
department.
Activity Functions
·
Organize
programs for group and individual activities based on residents’ individualized
needs as identified in residents’ health care plans.
·
Maintain
a balance of recreational activities including physical, social, religious,
diversional, spiritual, intellectual, and creative arts and crafts.
·
Communicate
residents’ programs to residents, residents’ families, volunteers, and facility
staff. Communication may occur through
posting of a large monthly calendar in centralized locations within the
building and circulation of copies of the monthly calendar.
·
Offer
activities at hours convenient to the residents and that reflect the overall
demographics of the resident population.
·
Provide
motivation for participation in Residents’ Council and scheduled a time and
place for meetings.
·
Ensure
group activities are scheduled to provide for maximum involvement by interested
residents.
·
Select
residents for activity participation according to each resident’s activity
interest, needs and potential.
·
Involve
residents and families in planning facility activity programs.
·
Coordinate
scheduled activities with other departments.
·
Assist
in arranging transportation to outside activities when necessary.
·
Help
read incoming mail, and address and post outgoing mail upon the residents’
requests.
·
Responsible
for transportation of residents within the facility from one area to another
where activities are occurring.
·
Recruit,
orientate, and supervise volunteers and maintain records of volunteer programs.
·
Communicate
the facility’s volunteer needs to the community.
·
Participate
in community planning related to the interests of the facility and arrange for
the use of community facilities by residents.
Care Plan and Assessment Functions
·
Interview
residents/families on admission and involve them in determining appropriate
activities for the resident.
·
Formulate
written plans of care for each admitted resident.
·
Review
and update plan of care according to established policies.
·
Record
continuing progress notes on resident’s activities and response of resident to
activity program.
·
Record
resident’s activity participation in resident’s individual medical record. Keep
group records of participation on scheduled activities.
·
Record
Section I of the MDS, activity pursuits portion and resident’s activity
interest and activity needs assessment. After completing the MDS, record
resident’s initial activities-health-care plan.
·
Identify
and evaluate personal, emotional, and environmental concerns that prevent or
limit the resident’s full use of medical, nursing, and restorative care.
·
Recognize
abnormal signs and symptoms, which may signify a physical change in the
resident’s condition that could require nursing intervention. Report changes to the charge nurse.
·
Participate
in discharge planning; development and implementation of activity care plans
and resident assessments.
Committee Functions
·
Serve
on, participate in, and attend various committees of the facility as required
or appointed by the Administrator.
·
Provide
written and/or oral reports of the activities programs as directed by such
committees.
·
Participate
in regularly scheduled reviews of resident discharge plans.
·
Evaluate
and implement recommendations from established committees as they may pertain
to activity services.
·
Meet
with activity personnel, on a regularly scheduled basis and solicit advice from
inter-department supervisors concerning the operation of the department, assist
in identify and correcting problem areas, and/or the improvement of services.
·
Attend
department head meetings as scheduled.
Personnel Functions
·
Assist
in the recruitment, interviewing and selection of personnel for the activity
department.
·
Determine
departmental staffing needs necessary to meet the activity programming needs
and assign activity personnel and/or volunteers for each scheduled activity.
·
Schedule
department work hours, personnel, work assignments, etc. to expedite work.
·
Delegate
responsibility and accountability to other activity personnel as deemed
necessary to perform their assigned duties.
·
Counsel/discipline
activity personnel as necessary.
·
Recommend
termination of employment to the Administrator if necessary.
·
Review
and check competence of activity personnel and make adjustments as necessary.
·
Make
daily rounds to assure that activity personnel are performing required duties
as assigned.
·
Conduct
individual performance evaluations in accordance with the facility’s policies
and procedures.
Staff
Development Functions
·
Develop,
implement and maintain an effective orientation program that orients new
associates to the activities department and its programs.
·
Develop
and participate in the planning, scheduling and conducting of timely in-service
training classes that ensures a well-educated activity department.
·
Assist
the Staff Development Coordinator in developing and conducting inservice
training programs that relate to resident activities and the activity
department.
Safety
and Sanitation Functions
·
Assist
in developing safety standards for the activity department.
·
Follow
established safety regulations, to include fire protection/prevention, smoking
regulations, infection control, etc.
·
Monitor
department personnel to assure they are following established safety
regulations in the use of equipment and supplies.
·
Ensure
that department work and activity areas are maintained in a clean, sanitary and
safe manner.
·
Ensure
that departmental personnel participate in and conduct all fire safety and
disaster preparedness drills in a safe and professional manner.
·
Assist
the Infection Control Committee in the development, implementation, and
revising of written aseptic and isolation techniques relative to activities.
·
Implement
and maintain a program for monitoring communicable and/or infectious diseases
among residents and personnel as it relates to activity programming.
·
Ensure
that all procedures governing reporting hazardous conditions, exposure to
blood/body fluids, use of labels and MSDS sheets, and blood borne pathogens are
followed.
Equipment
and Supply Functions
·
Recommend
to the Administrator the equipment and supply needs of the activity department.
·
Maintain
adequate activity supplies and equipment to meet needs and interests of
residents, ensure materials are available to residents.
·
Place
orders for equipment and supplies as necessary.
·
Make
periodic rounds to check equipment to assure that it is in proper working
condition.
·
Check
supply rooms to assure that needed activity supplies and on hand to conduct
scheduled activities.
·
Develop
and implement procedures that ensure activity supplies are used in an efficient
manner to avoid waste.
·
Ensure
that appropriate cleaning supplies are on hand to perform necessary
departmental cleaning functions.
·
Budget
and Planning Functions
·
Forecast
needs of the department
·
Assist
in preparing and planning the activity department’s budget for food, equipment,
supplies, and labor and submit to the Administrator for review.
·
Maintain
current written records of department expenditures and assure that adequate
financial records and cost reports are submitted to the Administrator upon
request.
·
Make
departmental adjustments in order to conform to approved budget, and or as
dictated by an analysis of the monthly operating statement.
Resident
Rights Responsibilities
·
Maintain
the confidentiality of all resident care information.
·
Knock
before entering a resident’s room.
·
Ensure
that all activity personnel are knowledgeable of the resident’s rights and
responsibilities, including the right of refusal.
·
Review
complaints and grievances made by the resident and make a written/oral report
to the Administrator indicating what actions were taken to resolve the
complaint and the current status of the complaint following established
facility procedures.
·
Participate
in resident council meetings as requested and provide support services to such
council.
Working
Conditions
·
Works
in office areas as well as throughout the facility.
·
Moves
intermittently during work hours.
·
Is
subject to frequent interruptions.
·
Is
involved with residents, personnel, visitors, government agencies/personnel,
under all conditions and circumstances.
·
Is
subject to hostile and emotionally upset residents, family members, personnel
and visitors.
·
Communicates
with the medical staff, nursing personnel and other department supervisors.
·
Works
beyond normal working hours and in other positions temporarily, when necessary.
Works on weekends and holidays when necessary.
·
Is
subject to callback during emergency conditions.
·
Is
subject to injury from falls, burns from equipment, odors, etc., throughout the
workday, as well as to reactions from dust, plastics, synthetics,
disinfectants, tobacco smoke, and other potential contaminants.
·
Attends
and participates in continuing educational programs.
·
Is
subject to exposure to infectious waste, diseases, conditions, etc. including
TB and the AIDS and Hepatitis B viruses.
·
May
be subject to the handling of and exposure to hazardous chemicals.
·
Maintains
a liaison with the resident, their families, support departments, etc. to
adequately plan for the residents’ needs.
JOB
REQUIREMENTS:
Education
·
Must
possess, as a minimum, a High School Diploma or GED.
·
A
two-year or higher degree in therapeutic recreation, social work, or related
degree is preferred.
Experience
·
Must be directed by a qualified
professional who is a qualified therapeutic recreation specialist or an
activities professional who-
·
Must be licensed or registered,
if applicable by the state which practicing; and
·
Must be Eligible for
certification as a therapeutic recreation specialist or as an activities
professional by a recognized accrediting body on or after October 1 1990; or
·
Has (2) years of experience in
a social or recreational program within the last (5) years, one of which was
full-time in a therapeutic activities program;
or
·
Must be a qualified
occupational therapist or occupational therapy assistant; or
·
Must have completed a training
course approved by the state.
Specific Requirements
·
Must
be a member in good standing in the National Association of Social Workers.
·
Must
be able to read, write, speak and understand the English language.
·
Must
display professionalism both in appearance and attitude.
·
Must
possess the ability to solve problems and make independent decisions when
circumstances warrant such action.
·
Must
genuinely care for and understand the elderly and disabled.
·
Must
possess the ability to deal tactfully with personnel, residents, family
members, visitors, government agency personnel and the general public.
·
Must
possess the ability and the willingness to work harmoniously with and to coach
and supervise other personnel.
·
Must
be able to plan, organize, develop, implement and interpret the programs,
goals, objectives, policies and procedures that are necessary for providing
social services.
·
Must
have patience, tact, a positive disposition and enthusiasm, as well as the
willingness to handle difficult people.
·
Must
be willing to seek out new methods and principles and be willing to incorporate
them into existing activities practices.
·
Must
be able to relate information concerning a resident’s condition.
·
Must
not pose a direct threat to the health or safety of other individuals in the
workplace.
Physical and Sensory Requirements (with or without the aid of mechanical devices)
·
Must
be able to move continuously throughout the workday.
·
Must
be able to cope with the mental and emotional stress of the position.
·
Must
be able to see and hear or use prosthetics that will enable these senses to
function adequately to ensure that the requirements of this position can be
fully met.
·
Must
function independently and have flexibility, personal integrity, and the
ability to work effectively with residents, families, personnel, and support
agencies.
·
Must
meet the general health requirements set forth by the policies of this
facility, which may include a medical and physical examination.
·
Must
be able to relate to and work with the ill, disabled, elderly, emotionally
upset, and at times, hostile people within the facility.
·
Must
be able to push, pull, move, and/or lift a minimum of 10 pounds to a minimum height of 5 feet and be able to push, pull,
move, and/or carry such weight a minimum distance of 5 feet.
·
May
be necessary to assist in the evacuation of residents during emergency
situations.
·
Sitting: 1-2 hour per 8-hour shift. Alternates frequently to standing and
walking.
·
Standing: 4-5 hours per 8-hour shift. Alternates frequently to walking and
occasionally to sitting.
·
Walking: 2-3 hours per 8 hour shift. Alternates frequently to standing and
occasionally to sitting.
·
Lifting: 1-10 lbs. Continuously
11-20 lbs. Occasionally
21-35 lbs. Rarely
36-50 lbs. Rarely
51-75 lbs. Rarely
·
>
75 lbs. Rarely
·
Carrying: 1-10 lbs. Continuously
·
11-20
lbs. Rarely
·
21-35
lbs. Rarely
·
Driving: Rarely
·
Pushing: Continuously
·
Bending: Occasionally
·
Squatting: Rarely
·
Kneeling: Rarely
·
Crawling: Rarely
·
Climbing: Rarely
·
Reaching: Occasionally
·
Grasping: Occasionally
·
Fine
Manipulation: Continuously
(Frequency: Never=0%; Rarely=1-10%; Occasionally=11=33%;
Frequently = 34-66%; Continuously = 67%+)
Equal
Employment Opportunity/Affirmative Action Employer and do not discriminate on
the basis of race, color, age, sex, religion, veteran’s status, national
origin, disability, marital status, or any other characteristic protected by
law.
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