JOB NAME                                                                                         
Accounts Administrator                                                                                             

JOB PURPOSE                                                                                    
The purpose of this role is to provide comprehensive support to the Senior Manager - Accounts and Control and the General Manager, utilizing your expertise in accounting and administration. You will also play a key role in proactive accounts receivable management and serve as a relief cashier when needed.                            

JOB GROUP                                                                                        
Line Staff                                                                                            

DEPARTMENT/SECTION                                                                                            
Finance Division                                                                                             

PROFESSIONAL DEPENDENCIES                                                                                           
Formal superior: Senior Manager - Accounts and Control/ General Manager                     
Subordinate: N/A                                           

AUTHORIZATION LEVEL                                                                                             
Position-specific access to company data                                                                 

TASK DESCRIPTION                

• Proactively manage all account receivables, including ensuring the timely delivery of monthly statements, diligent reminders to customers of payments due, timely follow-up on all customers contacted, and effective use of Dunning notes to document in detail all interactions with credit customers.                  
• Maintain accurate and up-to-date records of cashier's daily deposits, inclusive of X and Z report readings.                                
• Ensure entry of all account payables and correct application of on account payments in the IT system.                                   
• Prepare cheques and ensure timely payment of all accounts payable.                    
• Maintain accurate reconciliations of bank and cash balances.                                 
• Assist with the preparation of PAYE taxes and national insurance contribution.
• Print month-end accounts receivable and accounts payable files and any other reports deemed necessary.                              
• Maintain an organized system for the filing of both physical and electronic files, relating to accounts activity and general office management.                              
• Prepare monthly timesheets for payroll by the 15th of each month.                       
• Provide assistance with stock costings and receivings.                                 
• Conduct regular customer satisfaction surveys in-store as well as on the telephone and document and present findings.                                
• Conduct regular competitor price surveys under direction of management.          
• Provide key support with commercial sales, including processing all commercial orders, and following through to ensure timely and accurate billing and delivery of all orders and credits when applicable.                                   
• Assist with any duties in the retail store as requested, particularly in times of high capacity of staff shortages.                               
• Acts as relief cashier as needed.                                

TOOLS AND EQUIPMENT
Access to the internal IT system within the position-specific permission level        
Access to office equipment                                                    

WORKING CONDITIONS
Occasional business meetings                                                           
Office work                                                     
Work from home as determined by Management                                                                

QUALIFICATIONS

• Over 3 years work experience in an accounting environment.
  • Audit experience would be an asset.
  • A working knowledge of a fully integrated computerised system.
  • Good analytical skills.
  • Knowledge of Microsoft Office applications is necessary.
  • Excellent written and oral communication skills.                                                                  

An attractive remuneration package, inclusive of medical insurance and bonus incentives, will be offered to the successful candidates.