About the Department
Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.
This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Crafts-Farrow, 7901FarrowRd, Columbia, SC 29203.
As the Administrative Coordinator, working under general supervision, you will coordinate, plan and organize complex administrative functions in the office of the Forensics Contract Monitoring services. Assist in day-to-day operations and communications with divisions of OMH and contracted partners (Forensics, SVP, PRTF). Prepare correspondence, reports, minutes from meetings and has knowledge of the contract monitoring records and files.Responsibilities of this Administrative Coordinator I:
- Primary administrative support for the Director, Forensics Contract monitoring service with duties necessary to maintain a highly effective and efficient contract monitoring program. Complete meeting minutes, type memos and other correspondence; assist with report preparation to include producing tables and charts. Maintain paper files as needed.
- Maintain shared electronic drives for Contract Monitoring to include maintaining the organization, adding new documents as needed and notifying Director of any issues or concerns related to documentation.
- Maintain audit calendar with completed and scheduled audits. Maintain a reminder/tracking system for timeliness and notifies Director of any issues of concerns.
- Maintain tracking system related to open Corrective Action Plans and Action Logs (a process for reminders and tracking of overdue items). Ensure final CAPs are on the shared drive.
- Assist with personnel paperwork and other Building 6 functions such as shared phone and mail responsibilities. Comply with Corporate Compliance, Harassment-Free Workplace and the Time and Attendance policies. Demonstrate cultural and age-specific competence.
Position Duties
- A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
- Ability to climb a flight of stairs.
- May do limited daytime travel to other facilities across the state.
- Be able to produce detailed minutes of organizational meetings.
- Be able to compose reports, documents, and correspondence.
- Have the ability to evaluate situations and issues.
- Ability to organize and manage systems related to audits (e.g., organize completed reports, tracking audit calendar, and manage incoming information).
Minimum Qualifications
- Bilingual abilities in English and Spanish (or another language) are a plus.
Other Qualifications
Post hire, employee must:
- Be subject to the policies and terms of employment for random drug testing.