About the Department
This position works directly with the City Manager and Deputy City Manager, and interfaces with most
other departments throughout the City and Borough of Juneau.
WHO WE ARE LOOKING FOR
The successful applicant will be dedicated, enthusiastic, and courteous, with strong organizational skills, diplomacy, and independent judgement. As a public facing position, the ideal candidate will be comfortable with responding to challenging situations and people regarding a wide variety of issues via phone, in person, or email.
THE BENEFITS OF JOINING OUR TEAM
In this position you will receive a competitive salary package that includes the opportunity for regular pay increases, 13 paid holidays a year, an excellent health insurance program that includes medical, dental, vision and orthodontia care options, paid leave, retirement credit through PERS (Public Employees’ Retirement System), and a 457(B) deferred compensation program.
We value the health and well-being of our employees. The CBJ provides free parking or city bus pass, paid time off for parent teacher conferences, the ability to participate in a robust wellness program that includes free entry to CBJ recreational centers and discounts to local fitness programs, free annual health screenings, free flu shots, free classes, and challenges and webinars on healthy living to assist you with achieving work/life balance.
WORKING HOURS AND LOCATION
This position works (Monday through Friday) 8:00am – 4:30pm. Your office would be located in downtown Juneau at City Hall.
Position Duties
This position provides administrative duties for the Administration Department, with a primary focus on the Manager’s Office, Tourism Division, and Communication & Engagement Division, with emphasis on the Deputy City Manager as their support staff. This position is back up for the Administrative Officer position and the City Clerk’s Office as needed.
Primary duties include but are not limited to:
- Primary contact for phone calls and office visitors
- Assistant to the Deputy City Manager
- Work on contracts, memorandums of agreement, purchase requests, and invoice payments
- Assists in budget preparation
- Monitors and reconciles purchasing card accounts
- Oversee the citation appeals process
- Tracks and prepares service awards, including monitoring and updating service plaques
- Administers Employee Recognition program and coordinates Annual Employee Recognition Luncheon
- Backup Travel Officer for the Manager’s Office, and Tourism and Communications & Engagement Divisions
Minimum Qualifications
This Administrative Coordinator position is within the partially exempt service; these are the Desired Qualifications:
Education:
High School graduation or the equivalent.
Experience:
Six (6) months of entry administrative experience that included work in one or more areas of Human Resources, Procurement, Accounting, Finance, Office
Support, or a related administrative area. This is equivalent to the Administrative Assistant with the City of Juneau or the equivalent with another employer.
SUBSTITUTIONS:
One year of clerical experience equivalent to the Office Assistant with the City of Juneau or the equivalent with another employer.
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) or vocational training may be substituted for the required experience on the basis of: 150 hours of vocational education are equal to one month of experience.)
Other:
A valid Drivers’ license at time of appointment and for continued employment.
Other Qualifications
ADDITIONAL REQUIRED INFORMATION
Please submit a cover letter and resume with your application.
HIRING MANAGER CONTACT INFO
Hiring Manager: Christina Choquette
Phone Number: 907-586-5240
Email: [email protected]
The Administrative Coordinator position is within the partially exempt service and serves at the pleasure of the City Manager.
Applications and resumes received are subject to public disclosure.