About Citco

Founded in 1948 in Curaçao, Citco is one of the world’s leading service providers to the financial services industry. With 7,000 employees in over 40 countries, Citco provides global hedge fund administration, custody and fund trading, financial products, and governance services.

Position Purpose:    

The Receptionist will play a pivotal role within the business. The primary role is to ensure that the front of house and administrative activities are carried out in a professional and team focused manner, highlighting any issues to the Office Manager. 

Main Job Functions/Responsibilities:

• Answering incoming phone calls, taking messages, greeting both staff and visitors
• Handling of incoming and outgoing mail
• Daily maintenance of the office condition:
  -Taking care of the kitchen
  - Errands
  - Order stationery and equipment
  - Arranging repairs
  - Etc.
• Dealing with all vendors, service providers and property management/landlord:
  - Quality control
  - Filing of insurance claims
  - Requesting fee quotes
  - Liaising with concierge
  - Etc.
• Preparing of expense reports for staff
• Assisting with the organization of meetings & events
  - Booking of hotels & restaurants, making travel arrangements for visitors
  - General tidiness
  - Organising equipment (e.g. whiteboards, etc.)
  - ​Etc.
• Handling of incoming invoices:
  - Obtain appropriate sign-off
  - Scan accordingly to Financial Controllers or relevant Finance teams
  - Archiving
• Responsible for Petty Cash 
• Provide general support to visitors
• Address employees queries regarding office management issues
• Manage requests for articles on taxanalysts.com 
• Assist with ad-hoc tasks assigned by the Office Manager
• Ad-hoc tasks depending on needs 

Requirements

• At least 3 years of experience in a similar role
• Confident initiative-taker who is happy to work in a fast-moving, entrepreneurial environment.
• Has flexible “can do” approach to work
• Is polite, friendly, approachable and a team player
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• A creative mind with an ability to suggest improvements
• Business & Commercial Acumen
• Excellent Communication and written skills in French and English (French mother tongue preferred).
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Proficiency in MS Office