HiringCafe
Posted 2mo ago

Administrative Assistant to the Dean, College of Arts and Science

@ Bob Jones University
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Greenville, South Carolina, United States
OnsiteFull Time
Responsibilities:Overseeing calendar, Coordinating meetings, Assisting budget operations
Requirements Summary:Strong administrative skills; excellent communication; proficient in Microsoft Office; ability to work independently and with teams; maintain confidentiality.
Technical Tools Mentioned:Microsoft Office
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Job Description

POSITION SUMMARY: Perform diversified administrative duties for the efficient operation of the dean's office.

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

  • Oversee the dean's calendar
  • Coordinate meetings with division chairs, faculty, administration, etc., as needed
  • Expedite materials or actions according to instructions with little or no supervision within assigned time frame
  • Serve as liaison for the dean with both internal and external relationships
  • Assist the dean, division chairs, and department heads with course and classroom scheduling
  • Screen and direct incoming mail and calls; provide accurate information/assistance in a timely and courteous manner
  • Facilitate communication with students, faculty, staff, and visitors
  • Assist the dean with annual budget and financial operations
  • Review all reimbursement requests and prepare requisitions as appropriate
  • Assist faculty with student activities
  • Plan and facilitate special events
  • Maintain security for the science buildings using a secure software program

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent communication skills, both written and oral
  • Skill in grammar and business etiquette
  • Administrative skills
  • Skill in proofreading materials to ensure accuracy
  • Ability to work independently and as a team player
  • Ability to answer or direct questions in a professional, courteous, and timely manner
  • Ability to independently identify and undertake additional tasks to be accomplished
  • Ability to relate well to students, staff, and the general public in a courteous and professional manner
  • Organizational skills, especially in regard to activities, schedules, priorities, and resources
  • Ability to maintain a high degree of confidentiality
  • Microsoft Office

An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc.  Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., (https://www.bju.edu/about/positions.php). Employees are to be active members of a local Bible believing church which holds orthodox theology.  Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.

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