Full-Time and Permanent; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year; Grade GG

 

NOTE: This position supports both Madison Alternative School and Open Campus. Due to the nature of these programs, students may enroll on a short-term or intermittent basis. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring accurate and timely data entry.

 

The Student Data Specialist serves as the school’s student data information resource, performing intermediate-level clerical and secretarial tasks to support student records, enrollment, and overall school operations. This role ensures accurate recordkeeping and compliance with applicable regulations and procedures while providing administrative support to staff and services to students and families. 

Minimum Qualifications

• High school diploma required
• Minimum of two (2) years of clerical experience
• Some college coursework preferred
• Minimum of two (2) years of customer service experience
• Valid driver’s license required
• Equivalent combination of education and experience may be considered

 

Essential Job Functions

• Serves as a student data information source executing a variety of intermediate level clerical and secretarial support tasks in an Elementary School.


• Prepares and maintains computerized records for students.


• Responsible for maintaining student records on complex computer programs including attendance, scheduling, grades, special education students, and discipline (SYNERGY).


• Responsible for registering and withdrawing students; to include sending and receiving transcripts and assigning students.


• Maintains student records in compliance with local, state, and federal laws, policies, and guidelines.


• Performs a full range of intermediate clerical tasks to support school administration, teachers and general school operations; as assigned by the school office manager.


• Receives and accounts for student activity funds and processes payroll data.


• Responsible for communicating substitute assignments.


• Responsible for office memos, newsletters, receipts, vouchers, and other reports as assigned.


• Responsible for maintaining a variety of confidential documents according to established procedures.


• Collates and mails various pamphlets, newsletters, supplements and other materials.


• Maintains office supplies.


• Serves as backup to other clerical staff as required.


• Work is performed under the general supervision of the Office Manager.


• Performs additional duties as required or assigned.