Job Summary:

This position is an opportunity to join an existing team of experienced pre-award administrators at a top-tier research institution. In addition to a wonderful remote team environment, you will have the opportunity to work with leading-edge faculty in developing ideas and supporting medical research that has the potential to improve your quality of life and the quality of life of those you love.

Key Responsibilities:

Entry Level:

• Serve as a member of the Pre-Award Shared Services (PASS) team, working closely with Principal Investigators, department administrators, the Office of Grants and Contracts, and PASS colleagues.

• Support faculty in preparing and submitting NIH Research Performance Progress Reports (RPPRs) and VA Intergovernmental Personnel Act Agreements (IPAs), with multiple review checkpoints prior to submission.

• Develop foundational knowledge of NIH and University policies related to grants management, including personnel effort reporting, Current and Pending Support, Notice of Award review, and progress report requirements.

• Prepare draft budgets using Microsoft Excel and university personnel systems, transferring information into sponsor formats under supervision.

• Ensure assigned tasks are completed on schedule and meet internal and external deadlines.

• Communicate reporting requirements clearly to Principal Investigators and administrators, accurately interpreting university and sponsor guidance with support from more experienced staff.

• Assist in ensuring compliance with institutional policies and external regulations related to research funding and grant submissions.

• Contribute to additional duties as assigned, including assisting with specific components of full research grant applications as part of ongoing training and always under the direction and review of intermediate, senior, manager, or Director-level staff.

Intermediate Level:

• Function as a key member of the Pre-Award Shared Services (PASS) team, collaborating with Principal Investigators, department administrators, the Office of Grants and Contracts, and PASS colleagues.

• Independently prepare and submit NIH Research Performance Progress Reports (RPPRs) and VA Intergovernmental Personnel Act Agreements (IPAs), seeking guidance as needed and ensuring accuracy prior to supervisory review.

• Maintain and expand working knowledge of NIH and University grants management policies, including personnel effort reporting, Current and Pending Support, Notice of Award review, and progress report requirements.

• Prepare budgets using Microsoft Excel and university personnel systems, and accurately transfer budget information into sponsor-required formats with minimal oversight.

• Manage workload to ensure all assigned reports and agreements meet internal and external deadlines.

• Communicate reporting requirements effectively to Principal Investigators and administrators, providing accurate interpretation of university and sponsor guidance with increasing independence.

• Monitor and support compliance with institutional policies and external regulations related to research funding and grant submissions.

• Assist with additional duties as assigned, including occasional preparation of full research grant proposals, completed under the direction and review of a supervisor.

Work Location:

Remote – this role is eligible to work remotely, but the employee must be in the United States. Candidates have the option to work from the Anschutz Medical Campus.

Why Join Us:

Pre-Award Shared Services is within the Dean’s Office in the School of Medicine. We have a wonderful team of staff who work together on a variety of grants and contracts, expanding their knowledge base and supporting one another. Additionally, serving multiple departments and divisions helps us have a greater impact and influence on the entire university system.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor’s degree from an accredited institution.

Intermediate Level:

• A bachelor’s degree in a field from an accredited institution.

• At least one (1) year of professional grant or contract experience.

Substitution (All Levels): 

• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Preferred Qualifications (All Levels):

• Experience with electronic Research Administration tools such as InfoEd and eRA Commons.

• Experience working in an academic environment or medical center.

• Previous research administration experience.

Knowledge, Skills, and Abilities (All Levels):

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.

• Ability to maintain a high level of confidentiality with sensitive information.

• Proficiency with the Microsoft Office suite, specifically Outlook and Excel.

• Proficiency with web applications.

• Proficiency with PeopleSoft (HR6MS &/or Finance).

• Basic math proficiency and demonstrated experience developing budgets.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jessica Randall, [email protected]

Screening of Applications Begins:

Immediately and continues for three (3) weeks from the posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $50,160 to $67,215

• Intermediate Level: $54,586 to $73,145

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected].

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.