Position Title: Administrative Assistant to the Principal
Location: Elementary School (PK�2)
Work Year: Full-Time, 260 Days

Position Summary:
The Administrative Assistant to the Principal provides high-level clerical, organizational, and operational support to ensure the efficient functioning of a PK�2 elementary school. This position serves as a key point of contact for students, families, staff, and the community, and plays an essential role in maintaining a welcoming and well-organized school environment.

Essential Responsibilities:

• Provide direct administrative support to the Principal, including scheduling, correspondence, and document preparation
• Serve as the primary point of contact for visitors, students, and families, ensuring a positive and professional school climate
• Manage daily office operations, including answering phones, handling inquiries, and directing communication appropriately
• Coordinate and support kindergarten registration, including family outreach, enrollment documentation, and scheduling
• Maintain accurate student records and assist with enrollment, transfers, and attendance tracking
• Utilize and maintain student information systems, including the Alma SIS platform
• Prepare reports, letters, and school communications as needed
• Assist with scheduling meetings, events, and school-wide activities
• Support staff with clerical needs and internal processes
• Maintain confidentiality of student and personnel information in accordance with district, state, and federal regulations
• Order and manage office supplies and materials
• Perform other duties as assigned by the Principal

Qualifications:

• High school diploma required; associate's or bachelor's degree preferred
• Prior experience in a school or office setting preferred
• Familiarity with student information systems; experience with Alma SIS strongly preferred
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Google Workspace and/or Microsoft Office applications
• Demonstrated ability to work effectively with young children, families, and staff

Knowledge, Skills, and Abilities:

• Excellent customer service and communication skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and professionalism at all times
• Flexibility and problem-solving skills
• Ability to work both independently and as part of a team

Work Environment:
This position is based in a busy PK�2 elementary school office and requires frequent interaction with students, families, and staff.