Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Board Secretariat, officiating from the Executive Director’s Office, is the interface between UN-Women and the Executive Board, consisting of the elected 41 Member States of the United Nations. The Secretary and the Secretariat team support the President of the Executive Board and the 4 Vice Presidents in organizing and delivering official and informal sessions and meetings of the Executive Board. This includes 3 official Board sessions, many informal briefings, UN-Women field visit, the (joint) field visit of the Executive Boards and the joint meeting of the Executive Boards of UNDP/UNFPA/UNOPS, UNICEF, UN-Women and WFP. In particular, the Secretariat team holds the following roles:

• Provide support and advice to the Executive Director on all inter-governmental and political matters related to the Executive Board activities and proceedings.
• Support and facilitate inter-governmental negotiations of the Executive Board Decisions.
• Assists in substantive preparations of documentation submitted to the Executive Board, for action or information, through coordination with other UN-Women substantive divisions.
• Assists in logistical arrangements with regard to the Executive Board sessions and liaises with the UN Secretariat, Diplomatic Missions and Member States, regional groups, in-house divisions, etc.
• Assists in the preparation of Executive Board field visits.
• Assists in the preparation of the joint meetings of the Executive Boards of the Funds and Programmes.

Duties and Responsibilities

Under the direct supervision of the Secretary of the Executive Board, the incumbent is expected to perform the following tasks:

• Support the team in the preparation of briefing notes, talking points, draft generic correspondence, taking meeting records and other documentation; 
• Assist in the coordination of substantive preparations of documentation for Executive Board meetings (liaising with UN Women teams, other Divisions, EDO); 
• Assist in communications work for the Executive Board Secretariat, including through maintaining and updating the EB website, monitoring the generic e-mail inbox, updating e-mail distribution lists, and managing the Executive Board X account; 
• Act as scheduling officer for the Secretary of the Executive Board; 
• Support inter-agency coordination, including through updating the joint-EB calendar, supporting joint meetings of the board activities;
• Provide other support to the Executive Board Secretariat and to official sessions, informal briefings, and related events;
• Coordinate with DGACM and other teams as needed to ensure successful conference services arrangements; 
• Support organizing Advisory Committee on Oversight (ACO) meetings, including documentation preparation, note-taking, and follow-up;
• Perform other tasks as needed. 

Outputs:

• Quality drafts and inputs to documentation (talking points, briefing notes, draft correspondences, etc.); 
• Quality proofreading support, upon request; 
• Successful coordination of all logistical arrangements for meetings, sessions and events organized; 
• Timely and quality communications support, including on managing the X account, updating the EB website, among others; 
• Timely submission of documents on g-Doc and timely upload of documents on EB websites and other platforms; 
• Timely and regular update of distribution lists of the Board and the Bureau;
• Timely update of Joint Executive Board calendars, ensuring that no Board meetings clash with events held by other Executive Boards;
• Timely support in organizing the ACO meetings 
• Timely preparation of formal session binders; 
• Timely support with travel arrangements for Executive Board missions, as coordinated via Quantum, upon request;
• Timely and quality support to other ad-hoc requests that may arise.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Demonstrates commitment to UN-Women’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Produces qualitative, accurate outputs with considerable attention to detail, in a timely manner;
• Manages complexities, shifting priorities, and can work effectively without constant supervision;
• Maintains constructive, effective business relationships with clients and partners;
• Adheres to deadlines and follows up on time-bound issues;
• Maintains diplomacy, tact and strict confidentiality with internal and external partners and clients;
• Strong interpersonal and communication (verbal, listening, writing) skills;
• Organization skills (time management, efficient administration, multi-tasking and fast-paced);
• Ability to work under pressure within strict deadlines;
• Ability to adapt quickly to work demands and changing deadlines;
• Willingness to “inter-change” work functions with other staff within the Unit, when required.

Qualifications, experience: 

• A Master’s degree or equivalent in the field of political sciences, social sciences, international relations, law, government, or other relevant field is required. In lieu of a Master's, a Bachelor's with additional two years of experience will be accepted;
• At least 1 year of experience in administration, inter-agency coordination and/or intergovernmental processes at the national/international level, required;
• Experience in working with the United Nations and, particularly, the Funds and Progammes such as UNDP, UNFPA, UNOPS, UNICEF or WFP, an asset;
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and in handling web-based management systems, required;
• Experience in facilitating documentation processing and communications, an advantage.

Language: 

• Fluency in English, oral and written, is required; 
• Working knowledge of another UN official language is a strong advantage.

Application Information: 

• This position requires full-time, on-site availability in New York City. Applicants should confirm that they meet these requirements before submitting an application.
• Due to the high volume of applications received, UN Women can ONLY contact successful candidates.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.