Division/Unit: General Counsel’s Office

Civil Service Title: Community Associate

Position Title: Secretary

Salary Range: $51,425 -$53,431

Job Description:
The General Counsel’s Office (GCO) in the New York County District Attorney’s Office (DANY) has an immediate opening for a General Counsel’s Office Secretary. In this position, the Office Secretary is responsible for providing secretarial and administrative support to the unit.

Responsibilities include but are not limited to:

Perform secretarial and administrative tasks, as well as complete clerical assignments to support the operations of the GCO.
Enter data into the GCO’s internal databases, case management tracking systems, proprietary Case Management database and online Freedom of Information Law portal.
Create hard copy files when needed, maintain filing system, manage email inquiries, manage incoming mail, copy, and scan.
Answer the GCO main line and assist callers.
Interact with DANY staff in other units, external agencies, and members of the community, including greeting and directing visitors of the GCO.
Maintain shared calendars for the GCO and update as necessary.
Perform related administrative and clerical duties as needed and assigned.
Perform all assignments in an accurate, professional, and expeditious manner.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

Level 1 - Two (2) years’ work experience in an administrative support role.
Level 2 – Three (3) years’ work experience in an administrative support role.

*Bachelor’s degree can be substituted for years of experience. *

Preferred Requirements/Skills:

Excellent interpersonal, organizational, and communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Ability to learn in-house proprietary applications.
Ability to follow directions, work independently, and manage assignments.
Strong attention to detail and follow-up.
Dependable team player who works collaboratively and cooperatively with office staff.
Bilingual Spanish speaking a plus.

How to Apply:

Apply with a Cover Letter and Resume.

Hours/Shift:

Monday - Friday from 9 am - 5 pm.

Additional Information:

Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum qualifications of the position.
Looking for candidates that could commit to one (1) year to the hiring unit.
Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to “1” above.

Public Svc Loan Forgiveness:

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

City Residency is not required for this position.

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

About Company

The Professional Staff Recruitment Team at DANY supports the Office’s initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office’s initiative of delivering One Standard of Justice for All.

For questions or inquiries, please contact [email protected].

Company

The New York County District Attorney’s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office’s Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office’s matters in state and federal appellate courts.

Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney’s Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.