Description

We are currently seeking a dependable and detail-oriented Human Resources Assistant to join our team. This is an excellent opportunity for someone looking to grow their HR career in a fast-paced environment.

Responsibilities:

Assist with daily HR operations and administrative tasks
Maintain employee records and ensure accuracy and confidentiality
Support recruitment efforts (job postings, scheduling interviews, onboarding)
Utilize HR software systems for data entry and reporting
Respond to employee inquiries and provide general HR support

Qualifications:

Associate’s in human resources or related field preferred
1+ year of HR or administrative experience preferred
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency with HR software and Microsoft Office
Social Media experience

Skills:

Attention to detail
Ability to work independently
Strong interpersonal skills
Social media communication and content awareness
Ability to remain calm under pressure
Positive attitude and reliability

Benefits:

Competitive benefits package, including IPERS
Paid Vacation, personal leave, and sick leave
Health, dental, and vision insurance
Employee Assistance Program
Paid Employee/Dependent Life Insurance, Long Term Disability Insurance
Paid holidays

Job Type: Full-time
Schedule: Monday–Friday

We are an Equal Opportunity Employer (EOE) AD#2605

EXPECTATION FOR ALL EMPLOYEES:

Supports the organization’s mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.

GENERAL SUMMARY:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

ESSENTIAL FUNCTIONS:

1. Maintains accurate and up-to-date human resource files, records, and documentation.

2. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Director or Department Director.

3. Maintains the integrity and confidentiality of human resource files and records.

4. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

5. Provides clerical support to the HR, CEO & Fiscal department.

6. Conducts or assists with new hire orientation.

7. Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

8. Performs other duties as assigned.

SKILLS, KNOWLEDGE, and ABILITIES:

1. Excellent verbal and written communication skills.

2. Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

3. Excellent organizational skills and attention to detail.

4. Proficient with Microsoft Office Suite or related software.

5. Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.

6. Ability to establish priorities and meet deadlines.

7. Ability to obtain and maintain a driver’s license, automobile, and current valid insurance in order to travel to designation locations.

8. Knowledge of Agency’s policies, practices and procedures.

9. Ability to establish and maintain effective working relationships with staff, management, and various other business and community contacts.

10. Ability to work with confidential information.

11. Ability to work in a team-based environment.

12. Ability to adapt to the organization’s changing needs.

NOTE: A review of this position has excluded the marginal functions of the position that are incidental to the performance of essential functions. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, knowledge, and abilities to perform each duty or function proficiently.

QUALIFICATIONS:

Associate degree in related field preferred. High School diploma or its equivalent required. Prior related office experience preferred.

PHYSICAL REQUIREMENTS

PHYSICAL REQUIREMENTS	0-24%	25-49%	50-74%	75-100%
Seeing: Must be able to read documents and use computer.				X
Hearing: Must be able to communicate with staff, and other agencies.				X
Standing/Walking/Moving/Driving			X
Climbing/Stoop/Kneeling/Lifting/Pulling/ Pushing			X
Fingering/Grasping/Feeling: Must be able to write, type, and use phone system/copier/fax machine.				X

WORKING CONDITIONS:

This factor measures the surrounding or physical conditions under which a job must be done and the extent to which those conditions make the job disagreeable. Consider the presence and relative amount of exposure to dust, fuel, dirt, heat fumes, contaminants, cold, noise, vibration, wetness, etc.

Normal working conditions with the absence of disagreeable conditions

GENERAL INFORMATION:

The statements contained in this job description are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Individuals may perform other duties as assigned. Furthermore, this document does not establish a contract for employment and is subject to change at the discretion of the employer.

Summary