The TxDOT Support Services Division is seeking a highly motivated individual for a Contract Specialist position. In this role, you will be responsible for contract management of a series of Facilities Planning and Maintenance contracts. This position will perform monitoring and contract compliance activities for new construction and routine facilities services.
At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentives, in-house wellness center, career development programs, tuition assistance, and various other benefits.
- Contract Specialist II -B18, $,45,521 - $71,055
- Contract Specialist III-B20, $51,158 - $81,351
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs.
Work Location: 6230 E Stassney Lane, Austin TX 78744
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
*!
Contract Specialist II
Salary Group B18 $45,521 - $71,055
Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Contract Specialist III
Salary Group B20 $51,158 - $81,351
Performs highly complex procurement and contract management duties to include handling statewide lettings, contract development, execution, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Contract Specialist II
Assists with presentations at local, state and federal levels.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Assists in developing plans for implementing new contract evaluation requirements.
Assists in monitoring contractors' insurance certificates.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Composes and transmits conditional award notices
Ensures contracts are payable and meet all legal requirements.
Executes agreements and contracts.
Prepares cost analysis studies for contracts.
Performs other job responsibilities as assigned.
Contract Specialist III
All of the above, and:
Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Assists in researching and making recommendations concerning contract administration systems.
Assists with recommending policy and/or procedure changes and solutions.
In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts.
Makes presentations at local, state and federal levels.
Researches state and federal statutes and opinions, Department policies and previous contracts.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
*!
Minimum Qualifications:
Contract Specialist II
Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist III
Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
Experience: 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.
Licenses and Certifications:
Contract Specialist II/ Contract Specialist III
Valid driver’s license. This position requires driving a state vehicle.
Safety Impact Certificate (may obtain after hire)
Certified Texas Contract Mgr (CTCM) or Certified Texas Contract Dev (CTCD) (must obtain certification within 9 months of hire)
Preferred Qualifications:
Contract Specialist II/ Contract Specialist III
- Cert TX Contract Mgr (CTCM) or Cert TX Contract Dev (CTCD)
- Considerable knowledge of procurement, contract development, management and oversight for high dollar state contracts preferred.
Competencies:
Contract Specialist II
Considerable knowledge of:
Contract writing and specifications
Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures and terminology
Contract development and oversight
Contract negotiation, development and management methods
Contract administration/management systems
Contract record-keeping
Contract billing procedures
Applicable laws, rules, and regulations
Legal terminology
Some knowledge of:
Methods and procedures used in building maintenance and repair
Proficient skill in:
Monitoring contracts and procedures
Developing, interpreting, and implementing policies, procedures, and technical information
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Maintaining effective working relationships with others
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Preparing and maintaining confidential and sensitive records, files and reports
Training in a classroom, office, or field environment
Using computers and applicable programs, applications, and systems
Some skill in:
Developing and giving presentations
Other Attributes:
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Contract Specialist III
All of the above and:
Extensive knowledge of:
Applicable computer operating systems and relevant applications
Proficient skill in:
Analyzing and organizing business and technical data
Monitoring contracts and procedures
Physical Requirements and Working Conditions:
Contract Specialist II/ Contract Specialist III
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
- Standing-prolonged periods of time
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
*!
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category. Above the EEO/ADA field on job description page
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
*!
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.