HiringCafe
Posted 6y ago

Office Assistant

@ Magnolia Gardens
View All Jobs
Stone Mountain, Georgia, United States
$13/hrOnsitePart Time
Responsibilities:monitoring reports, answering calls, maintaining filing
Requirements Summary:Proficiency in MS Office; part-time; Mon–Fri 9am–3pm; Therap system experience preferred; strong organization and communication.
Technical Tools Mentioned:Microsoft Office, Therap system, Office equipment
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Job Description

Job Description


Please apply ONLY if you have the following qualifications:
- Proficiency in MS Office 


The position is Part-Time from Monday to Friday. HOURS - 9 AM - 3 PM (Not including 30 minute lunch)
Duties:


    Job Description:
    We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proactive attitude. This position requires proficiency in office operations and the ability to maintain both manual and electronic filing systems.

     

    Key Responsibilities:

    • Monitor, input, and generate reports using the Therap system.
    • Operate office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
    • Answer and direct telephone calls, take messages, and provide information as needed.
    • Maintain and update filing, inventory, mailing, and database systems, both manually and electronically.
    • Organize and maintain both hard copy and digital filing systems.
    • Update the Community Calendar and staff schedules on a monthly basis.
    • Communicate with customers, employees, and other stakeholders to answer questions, disseminate or explain information, process orders, and address complaints.
    • Compile, copy, sort, and file records related to office activities, business transactions, and other operations.
    • Manage calendars, schedule appointments, and ensure all arrangements are completed efficiently.
    • Review files, records, and other documents to retrieve information for requests and inquiries.
    • Prepare meeting agendas, attend meetings, and record and transcribe minutes.
    • Troubleshoot issues with office equipment, including computer hardware and software.

    Qualifications:

    • Strong organizational and multitasking skills.
    • Proficiency in computer systems and office software.
    • Excellent written and verbal communication abilities.
    • Detail-oriented and able to maintain confidentiality.
    • Experience with the Therap system is a plus but not required.

    Please e-mail your resume. You may call (404) 299-2661 for more information.