Job Title:            Technology Secretary                                               Exemption Status/Test: Nonexempt
Reports to:         Director of Technology                                             School Year: 
Dept./School:    Technology

Primary Purpose:

Perform administrative duties related to the daily operation of the technology department office and provide clerical services to the director of information services and other staff.

Qualifications:

Education/Certification:
High school diploma or GED
 
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Knowledge of correct English usage, grammar, spelling and punctuation
Basic math skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Effective organizational, communication, and interpersonal skills
 
Experience:
2 years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, memorandums, forms, requisitions, and reports for the technology department office.
2. Compile, maintain, and file all reports, records and other documents as required.

Phones

1. Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility.

Accounting

1. Prepare, process, and track all purchase orders and payment authorizations in accordance with budgetary limitations and district policies.
2. Perform routine bookkeeping tasks to maintain department budget records.
3. Monitor and process personnel time records including leave requests and reports; compile and submit to central office.

Other

1. Order office supplies for the department.
2. Maintain a schedule of appointments for the director of information services.
3. Receive, sort, and distribute mail and other documents to department staff.
4. Follow district safety protocols and emergency procedures.
5. Update and maintain the district webpage.
6. Post to social media pages (Facebook and Parent Square) regarding school updates, activities, games, etc.
7. Manage Parent Square and help to train employees on the account.
8. Update digital sign weekly
9. Create graphics for social media
10. Level I Help Desk assistant-troubleshooting issues

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours
Mental Demands: Maintain emotional control under stress; work with frequent interruptions