About the Department

Under the supervision of the Director of Financial Services, is responsible for various accounting functions at the College, including benefit accounting, cash flow forecasts, and fixed assets. Monitors general ledger accounts, and provides assistance to the Director of Financial Services as necessary, especially with the College’s audit and budget.

Position Duties

• Reconciles employees’ benefits at the College on a monthly basis and work with Human Resources on benefit accounting and reports.

• Administrates the College’s bank account online.
• Assists with the preparation of periodic forecasts of cash flow requirements.  
• Maintains and updates the College’s chart of accounts.
• Maintains and updates the College’s fixed asset inventory on monthly basis.
• Tracks the College prepaid expenses monthly for audit purposes.
• Maintains and updates the College’s Insurance Renewal on an annual basis.
• Assists with MPDI, HLC, and other annual reporting as directed by the Director of Financial Services.
• Assists in the yearly preparation of the College’s budget.

• Assists with the annual closing of the books and institutional audit.

• Prepares 1099 forms from the College.
• Assists with the processing and balancing of W-2’s.
• Assist Accounting Associate with maintaining and balancing accounts including the General Fund, Payroll Fund, Restricted Fund, the Whitman Center Account and the Foundation account.   
• Assist Payroll Accountant with preparing Journal Entries associated with each biweekly payroll, answers payroll and retirement questions.  
• Reconciles the General Ledger Payroll Accounts monthly.
• Reconciles student credit card refunds monthly.
• Archives student financial records and sponsorships annually.
• Initiates the production of financial reports for monthly board meetings.  

• Performs closing of the General Ledger every month.
• Assists other departments in the analysis and correction of accounts as needed.

• Reviews and approves the escheat reporting of checks to the State, including correspondence with students and vendors about outstanding checks.

• Maintains tuition remission spreadsheet and reconciles to General Ledger on a quarterly basis.

• Reviews prepaid expenses and accounts payable spreadsheets and reconcile to General Ledger on a yearly basis.  
• Uploads the Payroll direct deposit file to the College’s bank on a biweekly basis.
• Assists in the closing process of the books for each month, quarter, and year.
• Serves as the Payroll Accountant in the incumbent’s absence.
• Provides assistance to other offices, as needed.
• Supervises the Cashiers, assisting with questions or helping to cover office when necessary.
• Balances the Property Tax revenue spreadsheet for revenue tracking and balancing.
• Balances the State appropriation payments to the General Ledger.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field.   
• Three or more years of experience in finance or accounting.

Other Qualifications

KNOWLEDGE:

• Good knowledge of accounting and bookkeeping principles and practices.
• Knowledge of accounting, financial, spreadsheet, and database computer software       programs.
• Knowledge of generally accepted accounting principles, methods, practices, and terminology.
• Knowledge of modern office procedures and practices.

SKILLS:

• Skill in the application of account keeping procedures to a variety of financial records.
• Skill in the use of standard office equipment and technology, including computers and related software, such as word processing, and the ability to master new technologies.
•  Skill in maintaining and updating records and related systems, assembling and analyzing data, and preparing comprehensive and accurate reports.

ABILITIES:

• Ability to understand instructions and follow detailed procedures consistently
• Demonstrated organizational skills, including the ability to prioritize multiple tasks, work in a fast-paced environment with numerous interruptions, and meet deadlines.
• Ability to type, enter data, and perform mathematical computations with speed and accuracy.
• Ability to effectively communicate ideas and concepts orally and in writing
• Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with staff, students, faculty, the public, and other professional contacts.
• Ability to critically assess situations, maintain attention to detail, solve problems, work efficiently under stress, within deadlines, and changing work priorities.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to view and produce written and electronic documents, communicate with others in person and on the phone, and use hands to finger, handle, or feel.  The employee is required at times to reach with hands and arms.   The employee is frequently required to talk or hear; walk, stand; or sit for extended periods of time. The employee must occasionally lift and/or move items of light to moderate weight.  
While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually quiet.