Job Summary

The Archivist is responsible for the acquisition, appraisal, arrangement, description, preservation, and provision of access to the Tribe’s historically significant documents, photographs, recordings, and publications, in accordance with professional best practices and national archival standards. This position leads digitization initiatives, develops and implements digital preservation workflows, and ensures the integrity, authenticity, and long-term accessibility of both physical and digital collections. The Archivist reports to the Tribal Administrator Executive Assistant and coordinates archival functions in compliance with applicable federal, state, tribal, and national best practices.

 

Job Duties & Responsibilities

• Appraise, acquire, arrange, describe, and preserve archival collections in accordance with established professional and legal standards (e.g., National Archives and Records Agency NARA, Society of American Archivists, SAA).


• Prepare materials for large-scale digitization; manage workflows for digitization projects involving various formats (photographs, film, audio, paper, and other media). Develop and document internal operating policies and procedures to meet archival standards as approved.


• Capture, create, and maintain descriptive, technical, administrative, and preservation metadata, following recognized standards (e.g., Describing Archives: A Content Standard – DACS, Encoded Archival Description - EAD, etc.).


• Ensure all cataloged content adheres to standardized style, grammar, and titling conventions, including compliance with ISO standards for dates (e.g., YYYY-MM-DD);


• Develop and maintain archival management systems or databases to document collection holdings, file naming conventions, metadata, and project tracking. Implement approved hierarchical storage management procedures and policies for both digital and physical holdings.


• Assist with reorganization and preservation of physical and audiovisual materials, including migration to stable formats.


• Write clear, accurate, and accessible descriptions and finding aids for preserved records.


• Maintain and update records retention schedules in compliance with legal and regulatory requirements. Evaluate and recommend adoption of new archival methods and technologies for preservation, security, and access.


• Collaborate the transfer and disposition of records, ensuring compliance with supervisory personnel to review retention and disposal schedules and prepare records for inactive or permanent storage.


• Maintain professional knowledge through ongoing training, compliance with federal, state and tribal laws, and adherence to confidentiality and privacy regulations (e.g., HIPAA, HITECH).


• Other related duties as assigned.