COMPANY OVERVIEW
Join our award-winning team at Information Management Resources, Inc. (IMRI), a small business leader in the technology industry known for our commitment to innovation, excellence, and authenticity. Founded in 1992, IMRI has been at the forefront of delivering advanced cybersecurity and IT solutions, safeguarding organizations against evolving threats. We have built a reputation for our expertise in Cybersecurity, Digital Transformation, Strategic Business Consulting, and Staff Augmentation. Guided by our core values of innovation, excellence, and a solution-driven mindset, we have served a diverse portfolio of customers that includes federal agencies, state and local governments, and Fortune 1000 companies.
At IMRI, we recognize the integral part our employees play in our ongoing success. To support this, we offer a comprehensive benefits package, tailored to meet the individual needs of our employees. We are committed to promoting their overall well-being and equipping them with the necessary tools to flourish in their careers. We welcome you to be a part of our ongoing mission as we continue to navigate the digital landscape, committed to empowering organizations with our innovative solutions.
Position: IT Asset & Procurement Administrator
MUST HOLD AN ACTIVE SECRET SECRURITY CLEARANCE.
Job Summary:
(Long-Term Opportunity | Supporting a 14-Year Customer Partnership)
IMRI is seeking an IT Asset & Procurement Administrator to support a trusted customer relationship that IMRI has proudly maintained for 14 years—offering a long-term employment opportunity for a detail-oriented professional who thrives at the intersection of IT operations, procurement, and compliance.
In this role, you will provide integrated support across IT asset lifecycle management and essential IT procurement activities, including contracts, small purchases, government purchase cards, and shipping. You will serve as a key liaison among technical teams, project stakeholders, vendors, and contracting offices to ensure IT systems and services are acquired and sustained in a compliant, cost-effective, and well-documented manner in alignment with NRL and federal requirements.
This highly collaborative position is ideal for someone who enjoys keeping complex procurement actions moving from initiation through completion—tracking purchase actions, ensuring funding documentation is accurate, supporting receiving activities, and maintaining audit-ready records. You will also help manage hardware and software maintenance renewals, proactively communicating cost or service changes to stakeholders to prevent gaps in coverage.
Key Responsibilities:
Government Acquisition & Procurement Support
- Support government acquisition of IT supplies, equipment, infrastructure, and maintenance services.
- Prepare, process, and track purchase orders for IT equipment and maintenance, support associated purchase orders as needed.
- Review procurement packages to ensure completeness, compliance, and availability of funding prior to submission.
- Monitor procurement actions through completion and provide status reporting. This may include, in coordination with the government POC, responding to ad hoc requests related to invoice status, cost, billing discrepancies, and funding availability.
- Identify acquisition strategy gaps or risks and propose alternative approaches or corrective actions. Examples include shifting procurements from government credit card to a small purchase.
- Prepare, distribute, and transmit purchase documentation to the NRL MMD cardholder.
- Support receiving activities and ensure delivered items are properly documented.
IT Asset Lifecycle & Maintenance Management
- Track and manage hardware and software maintenance renewals to prevent lapses in coverage.
- Notify system administrators and stakeholders of changes in maintenance or service costs.
- Maintain complete lifecycle documentation for all IT hardware and software assets.
- Develop, maintain, and validate documentation of hardware and software contract requirements.
- Coordinate with vendors to identify best-value pricing for equipment and service purchases.
- Ensure all Commercial Off-The-Shelf (COTS) software licenses are reviewed by NRL Legal prior to acquisition.
- Support internal and external audits by responding to ad hoc inquiries related to IT assets, licensing, and maintenance.
Required Knowledge, Skills, and Abilities:
- Strong analytical skills with proficiency in spreadsheet-based tracking and financial analysis.
- Ability to interpret contract terms, licensing requirements, and funding documents.
- High attention to detail with strong documentation and records-management discipline.
- Ability to communicate effectively with technical staff, project stakeholders (scientists and their budget representatives), contracting personnel, legal reviewers, and vendors.
Preferred Qualifications:
- Experience supporting NRL, DoD, or other federal research or defense organizations.
- Experience supporting IT business operations including asset lifecycle management and procurement
- Familiarity with COTS software licensing and legal review processes.
- Experience supporting audits, inspections, or compliance reviews in a government environment.
IMRI offers top-tier benefits that include: medical coverage through nationally recognized carriers, ancillary coverages, paid vacation and sick leave in compliance with all state and local laws, 401(k) with company match, company paid life insurance and LTD, and several additional voluntary coverages.
Pay will be commensurate with the experience, skills, and qualifications that the candidate brings to the position.
EQUAL EMPLOYMENT OPPORTUNITY
EEO/Affirmative Action Statement and Non-Discrimination Policy IMRI is an Equal Employment Opportunity employer committed to maintaining a non-discriminatory, diverse work environment. In accordance with Title VII of the Civil Rights Act of 1964, Section 503 of the Rehabilitation Act of 1973, Vietnam Era Veteran's Readjustment Assistance Act of 1974 (VEVRAA), Americans with Disabilities) (ADA), and other federal, state, and local anti-discrimination laws, IMRI does not unlawfully discriminate against any person on the basis of race, color, religion, sex, national origin, ancestry, genetic information, age, marital status, sexual orientation, physical or mental disability, or status as a special disabled veteran or other veteran. IMRI will take affirmative action to assure equal opportunity for employment is provided with regard to all personnel actions. This is including but not limited to: recruitment, selection, compensation, benefits, training, promotion, demotion, layoff, termination and all other terms and conditions of employment.