Job Title: Accounting & HR Support Specialist (Construction / Low Voltage)

Position Summary

We are seeking a detail-oriented and highly organized Accounting & HR Support Specialist to support both our Finance and Human Resources functions within a growing low voltage contracting company. This role combines bookkeeping, AIA progress billing, job costing, payroll support, and HR/recruiting coordination.

The ideal candidate will have construction accounting experience (including AIA billing and job costing) and hands-on HR administrative or recruiting experience. This position plays a critical role in maintaining financial accuracy, supporting workforce growth, and ensuring smooth back-office operations.

Key Responsibilities

Accounting & Finance Responsibilities

AIA Billing & Accounts Receivable

• Prepare and submit monthly AIA progress billings (G702/G703 forms)

• Process customer change orders

Job Costing & Project Accounting

• Maintain accurate job cost reports

• Track labor, material, subcontractor, and overhead costs by project

• Compare actual costs vs. budget

• Assist in WIP (Work-in-Progress) reporting

• Support month-end and year-end closing processes

Bookkeeping & General Accounting

• Vendor relationships - Complete vendor applications.

• Accounts Payable (Enter vendor invoices in QuickBooks Online)

• Accounts Receivable reconciliation

• Assist with payroll processing (per diems' calculations)

Recruiting Responsibilities

Recruiting Support

• Post job openings on hiring platforms

• Screen resumes and coordinate interviews

• Conduct initial candidate communication

• Assist with offer letters and onboarding paperwork

• Coordinate onboarding and new hire documentation

Required Qualifications

Education & Experience

• Associate or bachelor�s degree in accounting, Finance, HR, or related field (preferred)

• 5+ years of bookkeeping or construction accounting experience

• Experience with AIA billing and progress billing required

• Experience with job costing in construction environment required

• 2+ years HR or recruiting administrative experience preferred

• Proficiency in QuickBooks Online

• Experience with construction management software (Buildertrend and Simpror) preferred

• Strong understanding of:

  • AIA G702/G703 billing

  • WIP reporting

  • Job cost allocation

• Microsoft Excel

• Familiarity with payroll systems (Paychex)

Note:

Candidates required to complete a skills assessment

Employment is contingent upon successful completion of a background check

and submission of at least two professional references from the most recent employers.�

Core Competencies

• Strong attention to detail (Required)

• High level of professionalism

• Ability to manage multiple priorities

• Strong communication skills

• Analytical thinking

• Organized and process-driven

• This position requires maintaining a clean, well-groomed, and professional appearance appropriate for a client-facing construction environment

• Comfortable working in a fast-paced construction environment

Preferred Experience (Construction- Trades)

• Experience working in electrical, low voltage, or specialty contracting

• Understanding of certified payroll

Position Type

• Full-time

• In-office

• Reports to: Controller

Why This Role is Important

This position supports:

• Accurate job profitability tracking

• Timely and compliant billing

• Efficient hiring and onboarding

• Strong internal controls

It serves as a bridge between operations, finance, and workforce management.

Questions -

How many years of QBO do you have.

How do you stay organized and manage priorities in a fast-growing environment?