Summary/Objective

As an Accounts Payable Clerk you will be responsible for administering payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.

Essential Functions

• Review all invoices for appropriate documentation and approval prior to payment
• Process check requests
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Match checks with invoices, mail checks and file backup copies.
• Pay all produce bills/ non produce bills
• Call and/or email vendors for invoices when needed
• Pay bills in a timely manner, to ensure excellent blue book rating.
• Research short pays/balances to ensure full payments are made.
• Research any differences with invoice and resolve with vendors.
• Pay international vendors and do wire transfers.
• Apply credit ONLY if invoice is over paid.
• Deduct payment, if product is returned and unaccepted.
• Work very closely with the purchasing department.
• Every Friday print ALL checks.
• Paid invoices are boxed away every 3 months.
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed
• Ensure all payments are made out to out of correct company
• Give invoices to department managers for approval.

Requirements:

• 2+ years of Accounts Payable experience
• High school diploma required, college courses in accounting preferred
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable, high degree of accuracy, organizational skills and attention to detail
• Proficient in MS Office, including intermediate to advanced Excel skills and Word, 10-key by touch
• Ability to type 60-65 wpm
• Possess strong organizational and time management skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Must have excellent customer service skills
• Must be able to speak clearly and type
• Ability work well under pressure in a fast-paced environment

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