GRANT, CONTRACT, AND FUND ACCOUNT MANAGEMENT
Independently handle an assigned portfolio of complex financial accounts across research, general, auxiliary, gift, royalty, and plant funds.
Regularly monitors activity and ensures compliance with the Governmental Accounting Standards Board (GASB), sponsor requirements, state fiscal rules, and university policies.
Applies advanced knowledge to evaluate complex funding scenarios
Serves as a primary resource for interpreting financial and regulatory requirements, resolving compliance-related questions for faculty, staff, and administrators.
Handle a portfolio of post-award grant and contract administration. This includes:
Subcontracts.
Collaborating with campus offices such as the Office of Contracts and Grants (OCG) and the Controller’s Office, as well as external sponsors.
Collaboration to resolve complex issues and ensure successful award management.
Provide guidance during proposal development and pre-award activities, including budget preparation, regulatory considerations, and coordination with campus partners to ensure compliant submissions.
Serves as a lead resource within the department for grant and fund management.
Provides guidance and support to other finance professionals on complex accounts, policy interpretation, and standard processes.
In collaboration with department leadership and the supervisor, supports the development, refinement, and implementation of internal accounting processes, identifying procedural gaps and recommending improvements to enhance efficiency and compliance.
Prepares and presents comprehensive financial reports for assigned accounts, analyzes data to forecast trends and identify risks, and provides recommendations to support departmental decision-making and resource planning.
RESEARCH ADMINISTRATION
Independently lead a portfolio of complex research administration activities, including:
Hiring and onboarding of undergraduate and graduate research assistants, visiting scholars, and research faculty.
Providing guidance on policies, procedures, and standards to ensure compliance with university, state, and federal regulations, serving as a key resource to faculty and staff throughout the hiring process.
Conduct comprehensive account reconciliations and financial reviews, including:
Analyzing discrepancies, recommending and processing cost transfers, and ensuring expenditures align with sponsor, department, and university requirements.
Serves as a primary point of contact for resolving account-related inquiries and providing financial guidance to faculty and administrative staff.
Handle payroll funding for an assigned portfolio of research personnel.
In close collaboration with department leadership and the supervisor, develop and maintain internal processes to ensure accurate and timely payroll activity.
Coordinate with faculty and principal investigators to secure funding documentation, resolve discrepancies, and maintain compliance with institutional standards.
Support the onboarding and compliance of an assigned portfolio of international research personnel in collaboration with campus partners.
Provide guidance on visa requirements and regulatory considerations.
Monitor fund balances and proactively assess funding needs, recommending adjustments and ensuring appropriate resources are available to support research activities.
Represent the department in collaborative campus-wide discussions.
Serves as a lead resource within the department for research administration processes, providing guidance and support to other finance professionals on complex or non-standard situations.
Partners to resolve complex administrative and compliance issues.
PROCUREMENT, TRAVEL, AND EXPENSE REIMBURSEMENT
Independently handle complex procurement activities, applying knowledge of departmental needs, sponsor requirements, and university, state, and federal regulations to ensure compliance while supporting research and operational goals. Serve as a key resource to faculty, staff, and administrators on procurement policies, providing guidance on purchasing processes and requirements.
Review and approve purchase transactions, including specialized and capital equipment, ensuring appropriate documentation, authorization, and compliance.
Monitor procurement and travel-related budgets, evaluating funding availability, identifying potential issues, and recommending adjustments to support effective resource management.
Handle travel arrangements, expense reimbursements, and related transactions, ensuring adherence to university policies, sponsor guidelines, and regulatory requirements. Provide guidance to faculty and staff on travel and reimbursement processes to promote compliance and efficiency.
In collaboration with department leadership and the supervisor, supports the evaluation and improvements of procurement, travel, and reimbursement processes by identifying inefficiencies and recommending enhancements to workflows and systems.
Handle invoice processing, payment tracking, and reconciliation activities, resolving complex issues and serving as a primary contact for vendors and campus partners.
Exercise independent judgment to resolve non-standard procurement and financial issues, balancing compliance requirements with operational needs.
Collaborate with campus partners to interpret policies and address complex matters and communicate technical financial information clearly to a broad audience.
Serves as a lead resource within the department for procurement, travel, and expense processes, providing guidance and support to other finance professionals on complex transactions, policy interpretation, and standard processes.
ADMINISTRATIVE SUPPORT
Provide comprehensive administrative support to ensure efficient daily operations within the department.
Assist with financial transactions, including resolving issues related to speedtypes and coordinating with appropriate campus partners to ensure accuracy and compliance.
Support departmental leadership and team members with a variety of administrative tasks, maintaining organized records and ensuring timely completion of assignments.
Coordinate with internal teams to address operational needs and contribute to maintaining effective workflows.
Assist with general office functions, communications, and documentation, ensuring alignment with university policies and procedures.
Provide flexible support as needed to address emerging priorities and support overall departmental operations.
Independently handle an assigned portfolio of complex financial accounts across research, general, auxiliary, gift, royalty, and plant funds.
Regularly monitors activity and ensures compliance with the Governmental Accounting Standards Board (GASB), sponsor requirements, state fiscal rules, and university policies.
Applies advanced knowledge to evaluate complex funding scenarios
Serves as a primary resource for interpreting financial and regulatory requirements, resolving compliance-related questions for faculty, staff, and administrators.
Handle a portfolio of post-award grant and contract administration. This includes:
Subcontracts.
Collaborating with campus offices such as the Office of Contracts and Grants (OCG) and the Controller’s Office, as well as external sponsors.
Collaboration to resolve complex issues and ensure successful award management.
Provide guidance during proposal development and pre-award activities, including budget preparation, regulatory considerations, and coordination with campus partners to ensure compliant submissions.
Serves as a lead resource within the department for grant and fund management.
Provides guidance and support to other finance professionals on complex accounts, policy interpretation, and standard processes.
In collaboration with department leadership and the supervisor, supports the development, refinement, and implementation of internal accounting processes, identifying procedural gaps and recommending improvements to enhance efficiency and compliance.
Prepares and presents comprehensive financial reports for assigned accounts, analyzes data to forecast trends and identify risks, and provides recommendations to support departmental decision-making and resource planning.
RESEARCH ADMINISTRATION
Independently lead a portfolio of complex research administration activities, including:
Hiring and onboarding of undergraduate and graduate research assistants, visiting scholars, and research faculty.
Providing guidance on policies, procedures, and standards to ensure compliance with university, state, and federal regulations, serving as a key resource to faculty and staff throughout the hiring process.
Conduct comprehensive account reconciliations and financial reviews, including:
Analyzing discrepancies, recommending and processing cost transfers, and ensuring expenditures align with sponsor, department, and university requirements.
Serves as a primary point of contact for resolving account-related inquiries and providing financial guidance to faculty and administrative staff.
Handle payroll funding for an assigned portfolio of research personnel.
In close collaboration with department leadership and the supervisor, develop and maintain internal processes to ensure accurate and timely payroll activity.
Coordinate with faculty and principal investigators to secure funding documentation, resolve discrepancies, and maintain compliance with institutional standards.
Support the onboarding and compliance of an assigned portfolio of international research personnel in collaboration with campus partners.
Provide guidance on visa requirements and regulatory considerations.
Monitor fund balances and proactively assess funding needs, recommending adjustments and ensuring appropriate resources are available to support research activities.
Represent the department in collaborative campus-wide discussions.
Serves as a lead resource within the department for research administration processes, providing guidance and support to other finance professionals on complex or non-standard situations.
Partners to resolve complex administrative and compliance issues.
PROCUREMENT, TRAVEL, AND EXPENSE REIMBURSEMENT
Independently handle complex procurement activities, applying knowledge of departmental needs, sponsor requirements, and university, state, and federal regulations to ensure compliance while supporting research and operational goals. Serve as a key resource to faculty, staff, and administrators on procurement policies, providing guidance on purchasing processes and requirements.
Review and approve purchase transactions, including specialized and capital equipment, ensuring appropriate documentation, authorization, and compliance.
Monitor procurement and travel-related budgets, evaluating funding availability, identifying potential issues, and recommending adjustments to support effective resource management.
Handle travel arrangements, expense reimbursements, and related transactions, ensuring adherence to university policies, sponsor guidelines, and regulatory requirements. Provide guidance to faculty and staff on travel and reimbursement processes to promote compliance and efficiency.
In collaboration with department leadership and the supervisor, supports the evaluation and improvements of procurement, travel, and reimbursement processes by identifying inefficiencies and recommending enhancements to workflows and systems.
Handle invoice processing, payment tracking, and reconciliation activities, resolving complex issues and serving as a primary contact for vendors and campus partners.
Exercise independent judgment to resolve non-standard procurement and financial issues, balancing compliance requirements with operational needs.
Collaborate with campus partners to interpret policies and address complex matters and communicate technical financial information clearly to a broad audience.
Serves as a lead resource within the department for procurement, travel, and expense processes, providing guidance and support to other finance professionals on complex transactions, policy interpretation, and standard processes.
ADMINISTRATIVE SUPPORT
Provide comprehensive administrative support to ensure efficient daily operations within the department.
Assist with financial transactions, including resolving issues related to speedtypes and coordinating with appropriate campus partners to ensure accuracy and compliance.
Support departmental leadership and team members with a variety of administrative tasks, maintaining organized records and ensuring timely completion of assignments.
Coordinate with internal teams to address operational needs and contribute to maintaining effective workflows.
Assist with general office functions, communications, and documentation, ensuring alignment with university policies and procedures.
Provide flexible support as needed to address emerging priorities and support overall departmental operations.