Description

ESSENTIAL DUTIES:

• Create and send lender and replacement reserve draws to ownership, ensuring all supporting documentation is verified for accuracy.
• Develop formal contract documents for awarded projects and manage the administrative execution process.
• Upload approved contracts into Entrata for corporate tracking, compliance monitoring, and financial integration.
• Process, review, and upload invoice submissions from vendors for all CAPEX, construction, and interior renovation projects.
• Assist vendors with specific corrections needed to pay submission documents to ensure seamless and timely payment cycles.
• Create AP invoice summaries to identify and resolve aging invoices where payment escalation or troubleshooting is required.
• Collaborate with operations leadership on operating and capital budgets to monitor performance metrics and budget adherence.
• Prepare and present detailed performance, budget, and project status reports to senior leadership and ownership stakeholders.
• Align construction timelines with property operations to minimize unit downtime and maximize overall community ROI.
• Utilize thorough knowledge of construction techniques and operational data to derive the most efficient methods for completing complex project tasks.
• Monitor project performance metrics, including quality, safety, and budget adherence, to provide early forecasting of potential project outcomes.
• Other duties as assigned.

Requirements

KNOWLEDGE & SKILLS:  

• Advanced budgeting and cost estimation skills, including the ability to identify value-engineering opportunities.
• Communication Skills – Ability to communicate effectively when speaking. Writing skills must demonstrate clear and concise messages, while still coming across as supportive.
• Natural Collaborator – Demonstrated ability to invite diverse perspectives, promote an inclusive work environment and support workforce diversity
• Values Integrity – Proven strength in exercising sound judgement and observing the highest degree of confidentiality.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.  
• Customer Service – Must possess a genuine, service-oriented client engagement approach
• Project Management – Ability to organize and direct a project to completion
• Detail Oriented – Ability to pay attention to the minute details of a project or task
• Flexible Work Style – Adaptability to the needs of the organization and employees
• Organizational Skills – Ability to prioritize tasks; asks questions when target goals or dates overlap
• Computer Skills – Subject-matter-expert knowledge of data analysis techniques and tools and Microsoft Office applications including Word, Excel and PowerPoint.